Payroll Assistant - Pasadena, CA

We are looking for a Payroll Coordinator to assist with managing our organization's payroll activities; process employee wages in a time and accurate manner, collect all necessary information and documents, compute wages, and investigate and resolve any payroll issues.

Must be willing to work on-site in our Pasadena, CA office - 5 days/week.

Not a remote position.

Responsibilities

● Coordinate with the HR department about changes in payroll (e.g. terminations, new hires)

● Handle benefit expenses, like insurance fees or severance payments.

● Exports payroll reports from timekeeping systems and implements formulas and pivot tables.

● Produce payroll forecasting reports that detail special compensation items such as stipends, bonuses, and time off requests on a semi-monthly basis.

● Audit pending time off requests on a weekly basis and send out reminders to overseeing managers and schedulers.

● Coordinate with program leaders on program-specific time off management.

● Resolve discrepancies in the timekeeping system and partner with the account managers for resolution.

● Uploads payroll reports into the payroll processing system (Dayforce) to prepare for timely and accurate processing of semi-monthly payroll.

● Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

● Investigate and resolve any payroll issues or discrepancies by computing any owed wages, partnering with the appropriate parties to resolve system issues, and communicating the resolution process with the impacted employee.

● Coordinating the execution of supplemental checks with the accounting department and the HR department.

● Assists with all internal and external payroll-related inquiries or requests.

● Maintain compliant and accurate payroll record keeping.

● Completes work accurately and timely, meeting deadlines.

● Maintains confidentiality of employee information and other privileged information.

● Strictly follow company policies and legal regulations.

●Performs other responsibilities as assigned.

● Must be at least 21 years of age required.

● Must have a High School Diploma, or equivalent required.

● Minimum of 2 years of related payroll and benefits experience required.

● Experience with payroll and/or HRIS software. Preferred: Dayforce experience

● Experience with spreadsheets, pivot tables and lookup functions.

● Efficiently coordinates payroll tasks.

● Close visual acuity to perform activities on computer screens.

● Light to moderate lifting of up to 15 pounds  may be required.

● Excellent organizational skills and attention to detail.

● Strong analytical and problem-solving skills.

● Proficient with Microsoft Office Suite or related software.

● Proficiency with timekeeping systems and payroll software.

● Effective communication skills, both oral and written. Spanish fluency a plus!

● Effective problem solving and critical thinking skills.

● Ability to self-motivate and self-manage.

• Pay Range: $26 - $30/hour
• Pay Type: Hourly, Non-exempt
• Medical insurance
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Holiday pay
• Vision insurance