Payroll, Benefits, and HRIS Specialist

New Communities is proud to have been named one of the 2024 and 2025 Best Places to Work in Maine. This recognition reflects our commitment to fostering a supportive, inclusive, and rewarding environment for our team members. Join our award-winning team!

New Communities, Inc. (NCI), a Maine nonprofit health services organization seeks an experienced, dynamic, and collaborative Payroll, Benefits and HRIS Specialist on our Human Resources team to manage and coordinate payroll, employee benefits and HRIS. As the Payroll, Benefits, and HRIS Specialist, you are a vital member of our human resources team who possesses excellent attention to detail, demonstrates great customer service, seeks innovative ways to improve processes, can think and plan strategically while still executing on daily operations, and enjoys being part of an active and busy team. 

Benefits - New Communities offers a strong benefit package including generous paid time off, health, vision, dental, life, short- and long-term insurance, retirement plan with up to 5% employer match, tuition reimbursement, and much more! After onboarding, you will be able to work remotely up to two days per week. A Minimum of 3 days are required on-site in the Westbrook, Maine Office.

Responsibilities include:

· Execute, oversee and maintain the end-to-end payroll process for a 400-person company, ensuring accuracy, timeliness, and compliance with all federal and state regulations.

· Oversee the Paylocity HRIS platform, identifying and implementing enhancements to ensure system optimization and act as a system administrator and subject matter expert.

· Manage the administration of all employee benefits, from open enrollment and new hire enrollment to ongoing support and employee inquiry resolution. Employee benefits include health, dental, vision and life insurance, the retirement plan and time off and leave programs.

· Administer pay practices, time and attendance policies, and PTO plans.

· Maintaining employee records ensuring accuracy, compliance and confidentiality.

· Lead the administration of the Work Anniversary recognition program, birthday bonuses and other recognition opportunities.

Required skills include:

• Act as a proactive self-starter by identifying and implementing opportunities to automate manual processes and improve workflows across payroll and benefits administration.

• Proactively identify and recommend updates to payroll software, systems, processes and procedures to increase efficiency and enhance reporting capabilities.

• Proven ability to operate with limited supervision, take initiative, and drive projects to completion in a fast-paced environment.

• A track record of managing vendor relationships, implementing HRIS projects, and acting as a trusted advisor.

• Unwavering commitment to accuracy and data integrity in all HR, payroll, and benefits processes.

• Ability to work with employees at all levels of the organization and effectively communicate complex financial and regulatory information in an effective, understandable manner.

Salary Range starts at $75,000 annually, commensurate with experience

New Communities’ mission is simple: We create supportive communities and deliver innovative services for seniors and people with disabilities. If you’d like to be part of a company dedicated to assisting people to live their lives fully, join our team and make a difference!

Job office location: Westbrook, Maine

The ideal candidate possesses:

• Bachelor’s degree from an accredited institution in a related field (preferably Business, Human Resources, Accounting or Finance) or equivalent experience
• At least five years of experience performing duties similar to those listed
• Paylocity HRIS system experience strongly preferred
• Certified Payroll Professional (CPP) certification is preferred