Payroll Clerk

Position Summary

The Payroll Clerk (PC) reports directly to the Payroll Supervisor. The PC supports the human resources and payroll department through efficient facilitation and coordination of the human resources office on a daily basis. The Payroll Clerk coordinates special projects as directed and prioritizes work appropriately. The PC performs routine tasks such as updating spreadsheets, recruitment and interviews, employment verifications, EDD documentation, and answering phones. Performs filing, typing correspondence, and assists with other department duties as needed. The PC works closely with the Human Resources Department as it pertains to daily tasks

Position Qualifications

This position requires a High School Diploma or equivalent and at least one year of office or hospital administrative experience is preferred. Experience in a Human Resources setting is preferred but not required. Must have knowledge and skill in using computer software with emphasis on basic word processing and spreadsheet applications in Windows environment, as well as, skill in operating various office equipment. Must have the ability to communicate with employees, the public and management in a courteous and professional manner. Must have the ability to maintain confidentiality.

Duties and Responsibilities

• Compiles statistical and payroll data from a variety of sources (e.g., time sheets/payroll, salary adjustments, longevity pay, benefits, leave balances, tax deposits, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines


•  Confers with a variety of internal and external parties (e.g., employees, County/State/Federal agencies, auditors, vendors, banking institutions, etc.) for the purpose of ensuring accurate payroll processing.


• Maintains a wide variety of payroll information (e.g., direct deposits, pre-notes, W-4’s, leave balances, salary, levies, garnishments, investments, voluntary and involuntary contributions, etc.). for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.


• Prepares a variety of payroll related documents (e.g., voluntary and involuntary contributions, W-2 controls, verification of employment and salary, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.


• Reconciles payroll account balances (e.g., time sheets, direct deposits, wage attachments, benefits, voluntary and involuntary contributions, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.


• Researches discrepancies of payroll information and/or documentation (e.g., time sheets, leave time, salary, supplements, longevity pay, stipends, FMLS, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.


• Assists with reviewing payroll and a variety of insurance-related information (e.g., payroll reports, FMLA, requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.


• Supports the HR Department in completing payroll operations for the purpose of ensuring the timely and accurate payroll generation.