Payroll Clerk

GENERAL SUMMARY OF DUTIES:

Responsible for performing clerical functions related to payroll processing in compliance with payroll laws and PHC policies. Primary responsibility is payroll processing and preparing reports. Must be familiar with timekeeping, HRIS systems, pre-tax deductions and Federal and State taxes. Must have two years of payroll experience with Paylocity preferred. General ledger and Accounts Payable experience a plus!

ESSENTIAL FUNCTIONS:

• Verifies new employee information has imported correctly from the Onboarding module into the company’s HRIS system.
• Verifies and approves payroll data including pay rate changes, banking data, timeclock data, address changes and emergency contact information.
• Verifies status changes, department changes, terminations, and has knowledge to calculate PAL payout amounts.
• Ensures that payroll is processed timely, accurately, and compliantly.
• Prepares payroll reports after each payroll processes.
• Maintains payroll operations according to company policies and procedures.
• Resolves any payroll discrepancies and answers employee payroll queries.
• Trains new employees on the HRIS system during new hire orientation.
• Assists employees with any payroll or timekeeping questions or issues.
• Maintains strict confidentiality.
• Helps accounting with various assigned tasks as time permits.
• Other responsibilities and duties as assigned.

EDUCATION:

High school diploma or GED.

EXPERIENCE:

2 years’ experience preferred with HRIS systems, specifically Paylocity

KNOWLEDGE AND SKILL REQUIREMENTS:

• General understanding of payroll processing, laws, and regulations.
• Accurate data entry skills with high attention to detail.
• Proficient in Microsoft Office including Excel, Word, and Outlook.
• Excellent communication skills, both verbal and written, organized and time management skills.
• Ability to work in a fast paced, highly confidential environment.
• Ability to work independently and multitask in challenging situations to meet deadlines.
• Effective team player.

ENVIRONMENTAL/WORKING CONDITIONS:

Office setting, well ventilated and well lighted. 

PHYSICAL/MENTAL DEMANDS:

Sitting for 7-8 hours/day. Requires eye-hand coordination, finger dexterity. Vision must be corrected to 20/20 and hearing must be in normal range. Must be able to view computer screens for long periods. Occasional stress related to workload.