Payroll Clerk

Walla Walla Nursery Co

Payroll Job Description 

Job Title: Payroll Clerk

Reports To: Business Office Manager

Position Status: Full Time

Compensation: $24-27 (DOE)

General Job Description:  

Responsible for accurately processing payroll, maintaining employee payroll records, ensuring compliance with all applicable laws, and serving as a point of contact for payroll-related questions from employees and management.  

Duties and Responsibilities

• Payroll Processing:  Enter timekeeping data; calculate wages, overtime, bonuses, and deductions (taxes, benefits, garnishments). This involves calculating employees’ pay based on day worked, deductions, taxes and relevant benefits. This also includes processing all aspects of delivery drivers’ payroll, backhauls, drops, non-delivery, and hours. 

• Record Management: Maintain accurate employee payroll records, including new hires, terminations, pay changes, and tax status updates.

Compliance & Reporting: Ensure adherence to federal, state, and local tax regulations; prepare and submit tax filings; generate various payroll and financial reports. This includes tracking sick and accrued PTO time. Audits employee voluntary deductions for accuracy and balance verification.

• System Maintenance: Utilize payroll software (e.g., QuickBooks) to manage data and ensure system accuracy.

Skills and Abilities: 

• Bilingual English/Spanish required. 


• Proficient in QuickBooks Enterprise Solutions Manufacturing and Wholesale 2024.


• Proficient with Microsoft Office Suite or related software.


• Proficient with or the ability to quickly learn payroll software.


• Excellent organizational skills and attention to detail.


• Able to communicate  verbally, in writing and cross-functionally. 

Physical Requirements 

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Professional Mindset: 

• Develops a working knowledge and awareness of LEAN principles and actively participates in building a culture of continuous improvement. Strives to ensure workflow processes and stations are set up to minimize waste, improve working conditions and safety, and maximize productivity and value to the customer. 


•  Demonstrates commitment to learning and upholding company policies including safety and quality standards, and the mission, vision, principles and ethics of WWNC.


• Develops a strong understanding of industry and WWNC quality standards and consistently delivers work that meets or exceeds those standards by following procedures, checking work for accuracy, and promptly addressing defects or issues.


• Takes initiative for personal growth by actively “learning the business”, seeking feedback from peers and supervisors, and engaging in relevant educational, training or professional development opportunities.

Other Requirements:

•  Due to this position being an agriculture growing position, you may be required to work    

 6 days a week depending on seasonal growing conditions. 

Employee Signature___________________________________ Date_____________________________