Payroll Clerk

Pay Range:  $25.00 - $27.00/Hour

Knowledge and Experience 

• An accredited college or university Bachelor's Degree in Business Administration or a related field


• Minimum of four (4) years of progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls


• Equivalent combination of high school education and a minimum of seven (7) years progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls may replace the Bachelor’s Degree

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note:  Job duties or specific job title could vary; where covered by a collective bargaining agreement the provisions of that agreement may prevail.

Skills and Accountabilities

• Poll electronic time clocks (DCS time software) and review the downloaded information for completeness and accuracy

• Ensure timely review of timecards by daily monitoring of unauthorized timecards.    Coordinate with supervisors of timecard approvers from all departments for compliance


• Ensure daily correction of coding inaccuracies


• Weekly review of timecards ensuring proper system generated application of Pay Rules, Differentials and when applicable, confirm eligibility for Holiday pay


• Support the processing of paid time off requests verifying eligibility, balances and if applicable entry on timecard for processing


• Ensure pay period close is accurate, complete and ready for corporate payroll processing meeting established deadlines


• Assist supervisors in resolving and submitting payroll discrepancies by collecting and analyzing information


• Process monthly union dues


• Process involuntary deductions such as levies and garnishments


• Prepares special reports for senior management


• Maintains payroll and related records recording the accumulation and use of vacations, PTO, sick days, and miscellaneous leaves of absence


• Prepare requests for paycheck advances, and processing terminations


• Contact various department supervisors for any missed times


• Resolves payroll discrepancies by collecting and analyzing information


• Provides payroll information by answering questions and requests


• Maintains payroll operations by following policies and procedures; reporting needed changes


• Maintains employee confidence and protects payroll operations by keeping information confidential


• Performs other duties and responsibilities or special projects as assigned or requested

Additional Statements

Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. If applying for a safety sensitive position, it may require a physical examination.

Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world. 

Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.

EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible. 

INDHP