Position Summary

The Payroll Clerk supports payroll and finance operations by ensuring accurate and timely payroll processing, maintaining employee payroll records, and assisting with payroll-related financial activities. This role collaborates with Finance and Human Resources to verify payroll data, process adjustments, maintain organized documentation, and support payroll compliance with company policies and regulatory requirements.

Skills Required

• Financial Reporting & Analysis

• Accounting Principles

• Accounts Payable & Receivable

• Financial Software & Tools

• Financial Compliance

• Data Reconciliation & Analysis

• Attention to Detail

• Organizational Skills

• Communication & Collaboration

• Problem-Solving

• Confidentiality & Integrity
   

Education Requirement:
Associate’s or Bachelor’s degree in Finance, Accounting, or a related field preferred but not required; equivalent relevant experience will be considered.

Experience Requirement:
Experience in finance, accounting, or bookkeeping; Deltek Vantagepoint experience beneficial.

Key Responsibilities

• Bi-weekly payroll processing for staff across multiple entities.

• Confirm with the HR team to ensure employee timesheets are entered and approved accurately and in a timely manner.

• Review approved timesheets to identify unusual entries.

• Enter and maintain employee payroll data within the payroll system.

• Record and input other pay, bonuses, commissions, and deductions as provided by HR or Finance leadership.

• Enter 401(k) deposits and record 401(k) vouchers in Deltek after the Director of Finance submits the payment to the portal.

• Enter HSA deposits and vouchers in Deltek upon confirmation from the Director of Finance.

• Prepare payroll batches for review and approval by the Director of Finance.

• Process payroll corrections and retroactive adjustments when directed.

• Generate payroll reports for leadership review.

• Process and document labor adjustments when corrections to timesheets are required.

Employee Payroll Records

• Review, enter and maintain the appropertiate information on the Employment & Paid Leave, Accounting, and Payroll tabs in employee profile.

• Review payroll onboarding documents for accuracy.

• Ensure electronic payroll records remain organized and audit-ready.

• Protect the confidentiality of employee compensation data.

Payroll Tax & Year-End Support

• Enter payroll tax payments for federal, multi-state, and localities biweekly, quarterly, monthly and annually.

• Enter tax voucheres in Deltek.

• Create and maintain tax accounts for the appropriate company entities as needed.

  • Research payroll taxes when new state or locality is added.

• Help reconcile payroll data prior to filings.

  • Provide supporting documentation when inconsistencies are found in payroll audits.

  • Support monthy and year end processes relating to payroll processing.

  • Support W-2 and 1099 processing, including review, printing, and distribution.

Employee Support

• Respond to routine payroll-related questions from employees.

• Escalate complex issues to the Director of Finance.

Administrative Duties

• Attend weekly standups with the Director of Finance to plan workloads and address issues.

• Pick up and process mail, ship packages, scan checks and make bank deposits.

• Assist HR & Finance teams managing employee events.

• Upload and maintain documentation within company systems.

• Support projects and process improvements as assigned.

Systems Utilized

• Deltek Vantagepoint – Financial and accounting management, timekeeping, reporting, and compliance tracking

• Adobe Acrobat / Adobe Sign – Document management, workflow processing, and electronic signature administration

• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) – Report creation, data analysis, communications, and document preparation

• Microsoft OneDrive – Secure document storage, file management, and team collaboration

• ChatGPT – Drafting communications, documentation support, and workflow assistance

• 1Password – Secure password management and credential storage

Additional Responsibilities

• Perform other duties as assigned to support the Finance functions or broader organizational initiatives.

• Provide support to the Finance Team to ensure continuity of financial operations including Accounts payable/receivable, expense reporting and credit card management.