Payroll Clerk/Accounts Payable

Job Summary

Cheetah Clean is looking for Pay Clerk / Accounts Payable Clerk supports the Accounting Department by processing high-volume accounts payable transactions for a multi-location operation. This role ensures accurate and timely payment of vendor invoices, proper expense allocation by location, and compliance with company policies and internal controls.

Key Responsibilities

· Process and enter vendor invoices for multiple locations accurately and timely

· Ensure invoices are coded correctly by department, location, and general ledger account

· Match invoices to purchase orders and receiving documents when applicable

· Verify appropriate approvals are obtained prior to payment

· Prepare and process semi-monthly check runs and ACH payments

· Reconcile vendor statements and investigate discrepancies across locations

· Communicate with site managers and vendors regarding invoice questions or payment issues

· Maintain organized electronic and physical AP files for audit and record retention purposes

· Process employee reimbursements in accordance with company policy

· Assist with month-end closing activities, including AP accruals and reporting

· Support 1099 tracking and year-end reporting

· Ensure compliance with internal controls and company accounting procedures

· Assist with audits by providing requested documentation

· Perform additional accounting or administrative duties as assigned

Qualifications

· Associate’s degree in Accounting or Finance preferred

· 5-10 years of accounts payable or general accounting experience

· Experience working in a multi-location or high-volume environment preferred

· Working knowledge of basic accounting principles

· Proficiency in accounting software and Microsoft Excel

· Strong attention to detail and accuracy

· Ability to manage deadlines and prioritize tasks

· Strong communication skills with internal teams and external vendors

Preferred Skills & Experience

· Experience with ERP or accounting systems (e.g., Paylocity, QuickBooks, NetSuite, Sage)

· Knowledge of invoice approval workflows

· Familiarity with 1099 preparation and compliance

· Experience supporting audits

Work Environment 

Office-based.