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Payroll Consultant - Paycom

icon building Company : Pepl
icon briefcase Job Type : Full Time
icon geo-alt Atlanta, United States

Job Description - Payroll Consultant - Paycom

We are seeking an experienced Payroll Processor & Paycom System Optimization Consultant to lead payroll processing while serving as the organization's subject matter expert for the Paycom platform. This individual will be responsible for processing accurate and compliant multi-state payrolls, optimizing Paycom functionality, improving payroll and HR processes, implementing best practices, developing standard operating procedures, and partnering with HR, Finance, and leadership to maximize operational efficiency.



The ideal candidate has extensive experience administering Paycom, understands payroll tax compliance, benefits and retirement deductions, general ledger integration, reporting, and workflow automation, and has a continuous improvement mindset. This individual will evaluate current processes, identify opportunities for improvement, and implement scalable payroll and HR solutions.



This is a highly visible role requiring exceptional analytical skills, technical expertise, customer service, and the ability to manage multiple priorities while maintaining strict confidentiality.



​​​​​​​Responsibilities

Payroll Administration

  • Process bi-weekly, semi-monthly, and/or weekly payrolls accurately and on schedule.

  • Manage payroll for multi-state and multi-company environments.

  • Review payroll audits to ensure accuracy of earnings, taxes, deductions, garnishments, commissions, bonuses, and adjustments.

  • Process off-cycle payrolls and special payments.

  • Reconcile payroll registers prior to transmission.

  • Ensure compliance with all federal, state, and local payroll regulations.

  • Process final paychecks in accordance with state wage payment laws.

  • Administer wage garnishments, child support orders, tax levies, and other involuntary deductions.

  • Process payroll corrections and retroactive adjustments.

  • Coordinate payroll funding and transmission.




Paycom System Administration

Serve as the organization's Paycom subject matter expert by:

  • Managing overall Paycom system administration.

  • Configuring earnings codes, deductions, taxes, accruals, and organizational structures.

  • Maintaining security roles and user permissions.

  • Managing employee lifecycle transactions.

  • Configuring workflows and approval processes.

  • Supporting manager and employee self-service functionality.

  • Optimizing payroll workflows to reduce manual effort.

  • Maintaining system configuration documentation.

  • Testing new Paycom releases and enhancements.

  • Partnering with Paycom implementation and support teams.

  • Troubleshooting system issues and resolving payroll discrepancies.

  • Supporting new module implementations.




Payroll Process Optimization

Evaluate and improve payroll operations through:

  • Reviewing current payroll processes for efficiency.

  • Identifying automation opportunities.

  • Eliminating manual workarounds.

  • Improving payroll controls and audit procedures.

  • Developing payroll best practices.

  • Streamlining payroll close processes.

  • Creating standardized payroll calendars.

  • Designing scalable payroll procedures.

  • Improving payroll accuracy and turnaround times.

  • Recommending operational improvements.




HRIS & System Optimization

  • Optimize Paycom modules including:

    • Payroll

    • Time & Attendance

    • Benefits Administration

    • Position Management

    • Talent Acquisition

    • Performance Management

    • Employee Self-Service

    • Document Management

    • Expense Management



  • Recommend new functionality to improve operational efficiency.

  • Assist with new feature implementation.

  • Ensure system configuration supports business objectives.

  • Maintain organizational structure within Paycom.




Payroll Tax & Compliance

  • Ensure compliance with federal, state, and local payroll tax requirements.

  • Coordinate tax registrations for new states.

  • Support tax notice research and resolution.

  • Monitor tax rate changes.

  • Validate quarterly and year-end payroll tax filings.

  • Support W-2 processing.

  • Ensure compliance with wage and hour regulations.

  • Maintain payroll documentation for audit readiness.




Benefits & Retirement Administration

  • Validate benefit deductions.

  • Reconcile benefit invoices.

  • Coordinate payroll deductions for health, dental, vision, HSA, FSA, and voluntary benefits.

  • Process 401(k) contributions and loan repayments.

  • Reconcile retirement funding files.

  • Support benefit open enrollment payroll configuration.

  • Ensure payroll reflects benefit elections accurately.




General Ledger & Financial Support

  • Maintain payroll-to-general ledger mappings.

  • Reconcile payroll journal entries.

  • Validate labor allocations.

  • Support accounting month-end close.

  • Reconcile payroll liabilities.

  • Assist Finance with payroll reporting.

  • Support audit requests.

  • Improve payroll accounting processes.




Reporting & Analytics

Develop and maintain payroll reporting including:

  • Payroll registers

  • Labor reports

  • Overtime analysis

  • Payroll cost analysis

  • Benefit deductions

  • Tax reports

  • Accrual reports

  • PTO balances

  • Department labor costing

  • Executive payroll dashboards


Develop custom Paycom reports that improve business decision-making.


Documentation & SOP Development

  • Develop comprehensive payroll Standard Operating Procedures.

  • Create payroll process maps.

  • Document payroll workflows.

  • Build system administration documentation.

  • Create end-user guides.

  • Maintain payroll calendars and processing checklists.

  • Train HR and Finance personnel on payroll procedures.




Continuous Improvement

  • Stay current on payroll legislation.

  • Monitor Paycom product enhancements.

  • Recommend process improvements.

  • Lead payroll optimization initiatives.

  • Support system upgrades.

  • Improve payroll controls.

  • Reduce payroll processing time.

  • Increase payroll accuracy through automation.




Qualifications


  • Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field (or equivalent experience).

  • 5+ years of payroll processing experience.

  • 3+ years of advanced Paycom administration experience.

  • Experience processing multi-state payroll.

  • Strong knowledge of payroll tax compliance.

  • Experience administering benefits deductions.

  • Experience with wage garnishments.

  • Experience reconciling payroll to the general ledger.

  • Advanced Microsoft Excel skills.

  • Strong analytical and problem-solving skills.

  • Exceptional attention to detail.




Preferred

  • Certified Payroll Professional (CPP).

  • Fundamental Payroll Certification (FPC).

  • Experience implementing or optimizing Paycom.

  • Experience supporting system implementations.

  • HRIS administration experience.

  • Knowledge of ACA reporting.

  • Experience with payroll audits.

  • Experience documenting business processes.

  • Experience leading payroll improvement initiatives.

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About the Company

Pepl

PEPL is a Human Capital Management consulting firm specializing in Talent Acquisition, Managed Services, and Strategic Advisory Services.

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