Payroll Coordinator

The Payroll Coordinator will help oversee all activities related to payroll for 1000+ employees, including bi-weekly processing, general ledger postings and reconciliations, compliance with state and federal regulations, and preparation of special reports for senior management. The Payroll Coordinator reports to the Director of Payroll and HRIS and works closely with the Accounting Department.

Essential Duties and Responsibilities

• Process bi-weekly payroll for each company
• Post payroll data to the general ledger and reconcile as needed for accurate G/L
• Process garnishments, child support and other payroll-related payments
• Calculate, file and remit payroll-related taxes per required schedule
• Reconcile payroll-related quarterly and annual reports as required by IRS and other federal/state agencies
• Remit 401k contribution payments and assist in annual 401k audit
• Prepare payroll reports and distribute per schedule
• Assist in responding to employee payroll-related questions
• Perform other duties as assigned

 Required Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In keeping with Mittera’s philosophy that each individual should be encouraged to reach his or her full potential, and in compliance with the American’s with Disabilities Act (ADA), reasonable accommodations or modifications will be made for qualified individuals with disabilities to perform the essential functions of this position. Hours may vary depending on departmental staffing needs.

• Associate’s or bachelor’s degree in accounting or related field, plus three to five years of payroll experience or an equivalent combination of education and experience
• CPP preferred but not required
• Working knowledge of payroll systems (e.g. UKG, Paylocity)
• An analytical mind with good math skills
• Full comprehension in reading work instructions and business memos
• Effective communications skills with all levels within the organization, clients, and outside vendors
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite and comfortable with Excel (functions, data etc.)
• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation

Physical Requirements   

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at times
• Requires fine motor hand and arm movement, manual dexterity and coordination
• Must be able to access and navigate each department in the facility  

Work Environment 

This position requires work in an office environment. The work environment has a low noise level with ambient temperatures controlled by heating and air conditioning.