Payroll Coordinator

The Payroll Coordinator plays a key role in supporting both the Finance and Human Resources departments, as well as the overall business. They are essential to ensuring accuracy, compliance, and timely execution of payroll related functions and supporting HR needs. This position provides day-to-day employee support, manages personnel updates through Paylocity, and coordinates essential lifecycle processes such as implementing hiring through payroll, employee status changes, and payroll tasks required for offboarding. The role also supports the facilitation of employee leave administration, benefit orientations, compliance communications, and assists with payroll processing as a backup to the Payroll & Benefits Manager. Additionally, the Payroll Coordinator maintains accurate employee records, audits data for consistency and compliance, and contributes to special projects, meetings, and reporting to help align operations with organizational policies and regulatory requirements.

Employee Support & Communication

• Serves as employee contact for payroll-related questions and information on a day-to-day basis.
• Must possess a strong  working knowledge of relevant California wage and hour laws
• Attend and participate in project meetings with cross-functional teams to provide input on agendas items that affect payroll functions and give insight of feasibility for completion of projects

Payroll Support

• Assists Payroll & Benefits Manager and serves as backup for all payroll functions
• Learns payroll systems and supports departments in terms of payroll management and processing
• Performs reconciliations and detailed audits to ensure accurate processing of reports and compliance records  

HRIS & Personnel Administration

• Administers personnel and status changes using Paylocity; ensures timely submission of paperwork to enact changes
• Maintains accurate and up-to-date human resource files, records, and documentation related to payroll 
• Audits data across systems to ensure accuracy
• Processes EDD information and benefit requests 
• Responsible for auditing and submitting compliance reporting (e.g.: EEOC1 reporting, Pay Data Reporting, etc.) 

Employee Leaves & Benefits

• Manages employee leaves from a payroll and benefits side (FMLA, PFL, etc.); works with EDD and payroll records for accurate pay
• Creates leave schedules and tracks in Paylocity
• Conducts benefit orientations for new hires and open enrollment; sends compliance notices

Industry & Business Knowledge 

• Stays informed on industry and business practices to execute responsibilities effectively
• Responsible for performing other tasks and duties as assigned

• Minimum three years experience in an administrative support role with a focus on payroll and compliance
• Experience with processing payroll 
• Experience working in a high-paced environment
• Excellent computer skills including: Word, Excel, Power Point, Microsoft Outlook and database knowledge required
• Experience with Paylocity
• Knowledge of benefits-related deductions (health, 401(k), commuter etc.)
• Demonstrated ability to learn quickly electronic systems and software
• Strong analytical and organizational skills
• Ability to manage sensitive and confidential situations effectively and professionally
• Ability to multi-task and strong self directed work ethic
• Ability to communicate with all levels of employees and understand cultural differences
• Excellent interpersonal, and communication skills (both oral and written).
• Proven ability to think critically and anticipate potential situations
• Proven ability to interact effectively within department, across and outside the organization.
• Proven ability to work efficiently, effectively as part of a team, and independently where assigned

Physical Requirements

• Ability to lift up to 25 pounds

• Ability to sit at computer for 80% of day
• Standing as needed

• Medical/Dental/Vision with Generous Cost Sharing
• Employer Paid Life Insurance and Long Term Disability Policy
• Flexible Spending Account
• Aflac short term disability options
• 401k with Company Match
• Family Care with Urbansitter membership
• Generous PTO Policy
• Education/Tuition Reimbursement
• Yearly Performance Review
• Discretionary Bonus Opportunities
• Coaching programs
• Compensation: $35-40/hour