Payroll Coordinator

LifeSpire of Virginia is seeking a Payroll Coordinator to support our Home Office Team in Glen Allen, VA. Please apply if interested!

Position Overview:

The Payroll Coordinator supports the Payroll Manager in ensuring accurate and timely payroll processing for all team members across the organization. This role assists with biweekly payroll operations, garnishment processing, payroll documentation, and reporting.

The ideal candidate demonstrates strong attention to detail, maintains strict confidentiality, and can manage multiple tasks while meeting deadlines in a fast-paced environment.

Key Responsibilities:

Payroll Processing

• Assist with biweekly payroll processing for all team members.


• Verify accuracy of hours worked, overtime, and payroll deductions.


• Review payroll data and help resolve discrepancies.


• Ensure payroll processing complies with company policies and applicable laws.

Garnishment Administration

• Process and manage court-ordered garnishments, including:




• Child support


• Tax levies


• Other legal deductions




• Ensure garnishments are processed accurately and in compliance with legal requirements.

Payroll Documentation & Records

• Maintain and update payroll records, including:




• New hires


• Terminations


• Employee changes


• Tax status updates




• Ensure accurate documentation and filing of payroll records (electronic and physical).


• Assist in preparing process documentation related to Payroll Department procedures.

Benefits Reconciliation

• Reconcile monthly health benefits vendor invoices against benefit elections recorded in the payroll system.

Reporting & Administrative Support

• Assist with preparation of W-2s and year-end payroll documentation.


• Generate internal and external payroll reports as needed.


• Support quarterly PBJ processing and submission.


• Serve as backup to the Payroll Manager when needed.

Qualifications:

Education & Experience

• 1–2 years of payroll processing experience, preferably within a multi-entity organization.


• Fundamental Payroll Certification (FPC) preferred but not required.

Skills & Competencies

• Strong attention to detail and organizational skills.


• Ability to manage multiple tasks and meet deadlines.


• Ability to maintain confidentiality with sensitive payroll information.


• Positive, collaborative attitude and ability to build strong working relationships.

Technical Skills

• Experience with UKG / Kronos Workforce Central is a plus.


• Proficiency with Microsoft Excel, including:




• VLOOKUP


• Pivot Tables




• Competency in Microsoft Office applications.