Payroll Coordinator

Position Summary

The Payroll Coordinator ensures the accurate and timely processing of payroll for all employees, contributing directly to the organization's operational success and employee satisfaction. This role collaborates closely with the Human Resources team and interacts with different departments, supporting a positive and cohesive workplace culture. This position is fully in-person at your corporate office in Chicopee, MA.

Pay Rate: $30 an hour

Open Shift: Monday through Friday 9am-5pm (40hrs), in person

Key Responsibilities

• Process weekly payroll accurately and on time in compliance with all applicable laws and regulations.
• Maintain and update employee payroll records, including processing Change of Status forms and data entry.
• Review and resolve timecard discrepancies by coordinating with employees and supervisors.
• Respond to payroll-related inquiries and resolve discrepancies in a timely and professional manner.
• Prepare payroll reports, including earnings, taxes, deductions, leave, and other payroll data.
• Reconcile payroll accounts and withholding balances, identifying and correcting any discrepancies.
• Collaborate with HR and payroll team members to ensure accurate integration of payroll and benefits information.
• Support compliance efforts by assisting with audits, statutory filings, reporting requirements, and staying current on payroll regulations.

Equal Opportunity Statement

The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• Bachelor’s degree in Accounting, Finance, Business Administration or at least two years of payroll experience preferred.
• Proficiency in processing payroll for a diverse workforce and adaptability to various payroll software systems.
• Demonstrated ability to ensure accurate and efficient payroll processing.
• Knowledge of federal, state, and local payroll laws and regulations with the ability to interpret and apply them to maintain compliance.
• Professionalism and confidentiality in handling employee inquiries related to payroll matters.
• Expertise in maintaining accurate payroll records and documentation to support audits and uphold internal controls.
• Collaborative approach to working with the other Payroll Coordinator and HR team.
• Keen attention to detail and proactive, yet friendly approach is a must.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability
• $30 an hour