Payroll Coordinator

Candle Media is a next-generation media company inspiring audiences and empowering creators through creator-driven brands and franchises, delivering premium content, commerce and experiences to audiences wherever they watch, listen and connect. A commitment to constant innovation, world-class IP, and authentic and deep connections with audiences fuel Candle’s content-community-commerce flywheel.

We're seeking a detail-oriented Payroll Coordinator to join our team. This role will be responsible for managing and administering the payroll functions across the organization - including Candle’s portfolio of fun, fresh and game-changing entertainment brands. Day to day - this will include monitoring time and attendance, preparing and reviewing payroll files, supporting reporting needs of the HR and finance teams.

This role’s day to day will include:

• Processing payroll accurately and on time for all employees, including salaried, hourly, and project-based workers.
• Entering and maintaining employee data in the payroll system, ensuring the accuracy and completeness of the information.
• Calculating wages, overtime, bonuses, commissions, and deductions based on time records and employment agreements.
• Verifying and reconciling payroll data, including hours worked, tax withholdings, benefits deductions, and other payroll-related items.
• Identifying variances in payroll data to monitor for accuracy, irregularities and overall trends.
• Addressing and resolving payroll-related inquiries or issues in a timely and professional manner.
• Collaborating with HR and finance teams to ensure accurate employee data, such as new hires, terminations, and changes in employment status, are properly reflected in payroll systems.
• Providing recurring time and payroll reports and assisting with ad-hoc reporting requests.
• Generating and distributing payroll reports to management and finance for review and analysis.
• Ensuring compliance with federal, state, and local payroll laws and regulations, including tax withholding, reporting, and payment requirements.
• Staying updated on changes in payroll regulations and adjust payroll processes accordingly.
• Assisting with year-end payroll processes, including W-2 preparation and reporting.

Requirements

• 2+ years of relevant experience, preferably in HR or payroll
• Excellent organization skills and ability to maintain attention to detail while multitasking
• Service-centric and proactive attitude
• Quick learning and eager to adopt to new systems and processes
• Ability to think strategically, be resourceful and solutions oriented
• Some experience or undertaking of UKG, a plus

• SALARY RANGE: $65,000 - $85,000
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity & Paternity)
• Wellness Resources