Payroll Manager

FLSA Status: Exempt

Position Summary

The Payroll Manager is responsible for processing and managing faculty and staff monthly payroll operations, ensuring accurate and timely payment processing while maintaining compliance with state and federal regulations.

Essential Job Duties

• Process and validate monthly payroll changes including new hires and terminations.
• Run and analyze time sheet reports and execute payroll processing steps.
• Upload payroll data to state systems and process federal payroll tax submissions.
• Manage benefit invoice processing and departmental payroll breakdowns.
• Generate and submit required monthly and quarterly reports including Voya, New Hires, and OMES-open books.
• Process quarterly state taxes and complete withholding wage tax submissions.
• Coordinate with various agencies for monthly deductions.
• Manage quarter-end closing procedures and leave update processes.
• Handle OTRS enrollment forms for new employees and employment verifications.
• Maintain accurate payroll documentation and records.
• Respond to payroll inquiries and resolve payroll-related issues.
• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications 

• Bachelors in a business-related field and/or 5-7 years of Payroll Management experience at a company with 300+ employees.

• Previous payroll processing experience required

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Proficient in payroll processing systems and procedures with strong attention to detail
• Advanced knowledge of Microsoft Excel and spreadsheet applications
• Strong understanding of state and federal payroll tax regulations and compliance requirements
• Excellent organizational skills with ability to manage multiple deadlines and priorities
• Demonstrated ability to maintain confidentiality of sensitive information
• Experience with ERP System
• Cross training, learn and process student payroll on a bi-annual timeframe
• Strong interpersonal and communication skills for effective interaction with employees and departments
• Ability to analyze and resolve complex payroll-related issues
• Proficient in various computer programs and web-based applications
• Must have a strong work ethic and lead by example 
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office equipment.

Supervisory Responsibility

Payroll Coordinator

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data Form.pdf