Payroll Manager

Job Description – Payroll Manager

Company: GFA Alabama, Inc.

Department: Payroll

Reports To: Director of Administration

Location: Valley, AL

Salary: $80,000 - $110,000

Position Summary

The Payroll Manager is responsible for overseeing all aspects of payroll operations across multiple sites and entities to ensure accuracy, compliance, and timeliness. This role manages the end-to-end payroll process, supervises payroll staff, coordinates with HR and Finance, ensures compliance with federal and state wage regulations, and supports audits and system enhancements. The Payroll Manager serves as the subject matter expert for payroll policy, system integrity, and tax compliance within GFA Alabama, Inc.

Key Responsibilities

Payroll Administration & Processing

• Manage the full-cycle payroll process for multi-state operations, ensuring accurate and timely pay for all employees (hourly, salary, and temporary staff).


• Review and approve payroll calculations, adjustments, and exception reports prior to submission.


• Ensure compliance with federal, state, and local wage and hour laws, garnishments, and deductions.


• Administer off-cycle payments, bonuses, and corrections as needed.


• Oversee data integrity between payroll and HRIS systems (E-Verify, I-9, benefit deductions, timekeeping).

Compliance & Auditing

• Maintain full compliance with all payroll tax filings, reporting requirements, and labor laws.


• Coordinate internal and external payroll audits (ISO, financial, or regulatory).


• Ensure compliance with confidentiality, data security, and record retention standards.


• Partner with HR and Legal to interpret FLSA, DOL, and IRS guidance affecting payroll.

Leadership & Team Development

• Supervise and mentor payroll specialists or administrative staff responsible for site-level support.


• Develop and maintain standard operating procedures (SOPs) for payroll processes.


• Provide training and guidance to managers and HR team members on payroll-related policies and timelines.

Reporting & Systems

• Prepare and analyze payroll reports for leadership, including labor costs, overtime trends, and tax liabilities.


• Lead process improvements and automation within the payroll and HRIS systems.


• Partner with Finance to reconcile payroll accounts, benefits deductions, and general ledger entries.


• Support annual audits, open enrollment adjustments, and year-end W-2 processing.

Cross-Functional Collaboration

• Collaborate with HR, Operations, and Finance to ensure alignment of payroll data with staffing changes, transfers, and site-specific pay policies.


• Serve as the primary point of contact for payroll escalations, inquiries, and resolutions.


• Work closely with benefits administrators to ensure accurate benefit deductions and reporting.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.


• Minimum 5+ years of payroll experience, including 3+ years in management or supervisory role.


• Multi-state and multi-site payroll experience required (3PL, manufacturing, or logistics industry preferred).


• Experience with HRIS or payroll systems.

Knowledge, Skills, and Abilities

• In-depth knowledge of federal and state payroll laws, FLSA, and wage-hour compliance.


• Strong analytical and problem-solving skills with a high level of accuracy and attention to detail.


• Ability to manage confidential information with professionalism and integrity.


• Excellent communication, leadership, and cross-departmental collaboration skills.


• Proven ability to streamline processes and drive continuous improvement initiatives.


• Proficient in Microsoft Excel and reporting tools (Pivot Tables, VLOOKUP, etc.).

Preferred Certifications

• Certified Payroll Professional (CPP) – Preferred.


• Fundamental Payroll Certification (FPC) – Acceptable.

Performance Metrics

• Payroll accuracy rate and error resolution turnaround time.


• Timeliness of tax filing and compliance reporting.


• Audit readiness and documentation quality.


• Employee and manager satisfaction with payroll service levels.


• System and process improvement outcomes.

Working Conditions

Office-based position. Must be able to maintain strict confidentiality and meet all compliance standards.

___________________________________________________________________________________________________________________

If you would like to be considered for this position, please prepare and submit a presentation (up to five pages) highlighting your experience, accomplishments, and the knowledge and skills you have gained throughout your career that directly relate to this role.

Upon receipt of your presentation, our Human Resources and Hiring Team will review your submission and contact you if you are selected to move forward in the interview process.

This position will remain open until a qualified candidate is selected.

Please send your materials to:
[email protected]
Subject Line: Payroll Manager – Candidate Presentation Submission