Payroll Manager

Essential Duties and Responsibilities:

• Lead and manage end-to-end payroll operations for a multi-state workforce across weekly and bi-weekly pay cycles


• Supervise, mentor, and develop a payroll team, driving accountability and performance


• Ensure compliance with federal, state, and local payroll laws, including complex jurisdictions (e.g., California wage and hour regulations)


• Oversee complex payroll elements, including bonuses, commissions, and equity compensation (RSUs and stock options)


• Manage payroll tax filings, reconciliations, and regulatory compliance across all jurisdictions


• Partner with HR, Finance, and Legal to ensure accurate compensation structures, benefits deductions, and reporting


• Support and lead internal and external audits; contribute to SOX compliance and internal control frameworks (preferred)


• Oversee year-end payroll processes, including W-2s, 1099s, and related filings


• Evaluate and improve payroll systems, processes, and controls to enhance efficiency and scalability


• Ensure proper handling of multi-state taxation, including unemployment insurance, reciprocity, and local tax requirements


• Resolve complex payroll issues and employee inquiries with a high level of service


• Maintain and document payroll policies, procedures, and internal controls


• Manage relationships with payroll vendors and system providers

Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience)


• 5+ years of payroll experience, including 2+ years in a leadership or supervisory role


• Proven experience managing multi-state payroll across a large, distributed workforce


• Strong knowledge of payroll tax regulations, wage and hour laws, and compliance requirements


• Experience with equity compensation, including RSUs and stock options, and related tax implications


• Experience operating in a complex, high-growth environment


• Proficiency with payroll systems (e.g., UKG)


• Strong analytical, organizational, and problem-solving skills


• High level of accuracy and attention to detail


• Excellent communication and cross-functional collaboration skills


• Ability to handle sensitive and confidential information with discretion

Preferred Qualifications:

• Experience in healthcare, particularly DME or similarly regulated environments


• Experience supporting SOX compliance and audit-intensive environments


• Deep knowledge of complex state payroll laws, especially California


• CPP (Certified Payroll Professional) certification


• Experience scaling payroll operations in a multi-state, high-growth organization

Key Competencies:

• Leadership and team development


• Compliance and risk management


• Process improvement and systems optimization


• Critical thinking and problem-solving


• Detail orientation and operational excellence

You will be expected to work during normal business hours, which are Monday through Friday, 8:00 a.m. – 5:00 p.m. Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.