Payroll Processor

Payroll Processor

Job Description 

We are seeking a detail-oriented and dependable Payroll Processor to join our accounting firm. This role is responsible for supporting payroll processing for multiple clients, ensuring accurate and timely compensation in compliance with all federal, state, and local regulations. The ideal candidate will have strong data entry skills, a commitment to confidentiality, and a customer-service mindset when working with clients and their employees. 

Key Responsibilities: 

• Comfortable learning new state payroll taxes.
• Collect and verify employee timekeeping data, including timesheets and attendance records. 
• Accurately enter and maintain payroll information in payroll systems (e.g., QuickBooks Payroll, ADP, Gusto, etc.). 
• Calculate regular and overtime wages, commissions, bonuses, deductions, and benefits. 
• Ensure timely payroll processing on weekly, bi-weekly, or monthly cycles for multiple clients. 
• Prepare and distribute pay statements and direct deposit notifications. 
• Handle payroll-related client inquiries professionally and promptly. 
• Process onboarding and offboarding tasks, including new hires, promotions, terminations, and changes in compensation. 
• Maintain up-to-date and accurate payroll records for all client accounts. 
• Investigate and resolve payroll discrepancies in a timely manner. 
• Assist with the preparation and submission of payroll tax filings, including Forms 941, 940, W-2s, and 1099s. 
• Generate and distribute periodic payroll reports for internal use and client reporting. 
• Stay current on federal, state, and local payroll regulations and tax laws. 

Requirements: 

• Proficiency in payroll and accounting software (e.g., QuickBooks, ADP, Paychex, Gusto). 
• Strong understanding of payroll practices and tax regulations. 

• Excellent attention to detail and numerical accuracy. 
• Strong organizational and time management skills. 
• Exceptional interpersonal and communication skills. 
• Ability to maintain confidentiality and exercise discretion with sensitive information. 
• Team-oriented, with a proactive approach to solving problems and improving processes. 

Education and Experience: 

• High school diploma or equivalent required; Associate’s degree or higher in Accounting, Finance, or a related field preferred. 
• 2+ years of experience in a payroll or bookkeeping role, ideally within a public accounting or outsourced payroll services environment. 

Physical Requirements: 

• Ability to sit for prolonged periods working at a computer. 
• Must be able to lift and carry objects up to 15 pounds occasionally.