Job Title: Payroll Senior Accountant Job Type: Full Time, Exempt Reports to: Corporate Controller Locations: Pompano Beach, FL At IOS™, we're not just another supplier. We're a Commercial Openings System Integrator. We own it all: estimating, budgeting, project management, fabrication, installation, integration, and service, with solving customer problems as our guiding light. That "one team, zero finger-pointing" mindset shapes how we work, and how we hire. Our people move across four modes: Build, Fix, Upgrade, Maintain, so no two days look the same. From doors and frames to millwork, building specialties (Division 10), gate access, and access control: built to code, built to last, no shortcuts. And we're growing our national footprint, with real opportunity for people who want to grow with us. Job Summary The Payroll Senior Accountant will support the Finance & Accounting Department by processing payroll, maintaining accurate payroll records and systems, supporting payroll compliance, and preparing payroll-related reconciliations, reporting, and analytics. This role will partner with Finance & Accounting leadership and internal teams to ensure payroll activities are completed accurately, timely, and in accordance with company policies and applicable regulations. Duties/Responsibilities Duties and responsibilities will include, but are not limited to:
- Process company payroll accurately and timely, including regular payroll cycles, adjustments, special payments, deductions, and related payroll transactions.
- Prepare, review, and submit certified payroll reports, coordinating with clients and internal teams to resolve questions or documentation needs.
- Maintain accurate employee payroll records, payroll system data, earnings codes, deductions, tax information, and related documentation.
- Support compliance with federal, state, and local payroll laws and regulations, including payroll tax, wage and hour, garnishment, and certified payroll requirements.
- Assist with payroll-related policies, procedures, controls, and process improvements to improve accuracy, efficiency, consistency, and compliance.
- Prepare payroll reconciliations, journal entry support, account analysis, reporting, and analytics for review by Finance & Accounting leadership.
- Support payroll-related activities associated with mergers, acquisitions, onboarding, payroll system setup, and transition projects, including data validation, employee setup review, payroll mapping support, and issue follow-up.
- Complete annual payroll-related processes and reporting requirements, including year-end reconciliations, W-2 support, tax reporting support, and other payroll reporting activities.
- Respond to employee payroll questions, research issues, and coordinate timely resolution while maintaining confidentiality and professionalism.
- Support Corporate Card Program accounting administration, including cardholder setup and maintenance, transaction monitoring, receipt and documentation follow-up, monthly reconciliations, expense coding review, policy compliance support, and coordination with employees and leadership to resolve card-related questions or issues.
Minimum Requirements
- Bachelor’s degree in accounting, finance, business or equivalent experience preferred.
- 5-7 years of payroll administration, payroll accounting, or related accounting experience preferred.
- Ability to maintain strict confidentiality and handle sensitive employee information.
- Strong knowledge of payroll processing, certified payroll, payroll tax regulations, payroll reconciliations, and payroll systems; experience with Paycor and/or Paylocity preferred.
- Strong analytical, problem-solving, organizational, and attention-to-detail skills.
- Advanced proficiency in Microsoft Excel.
- Ability to manage priorities, meet deadlines, and communicate effectively with employees, managers, and internal business partners.
- Professional judgment and discretion in handling confidential payroll and employee information.
- Ability to build trust and credibility through accuracy, responsiveness, and consistent follow-through.
Supervisory Responsibilities This position does not have direct supervisory responsibilities.
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