Payroll Senior Specialist

Job Details

Job Location
CEC Facilities Group Irving Office - Irving, TX

Description

CEC is an innovative specialty services trade provider that is committed to its employees and their career growth. With the rapid expansion of our company, we need passionate and motivated individuals to join our team.

Position Summary

The Senior Payroll Specialist will have a prominent role in this fast-paced, high growth company to ensure accuracy with current payroll processes and entries, compliance with federal and state regulations, and continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.
Essential Duties and Responsibilities
Analyze, prepare, process, and reconcile weekly and bi-weekly payroll.
Complete all tasks related to payroll administration and proper execution.
Gather, export, key, and audit timekeeping data. Resolve all discrepancies.
Maintain data integrity between payroll systems.
Oversee PTO administration and approval, process vacation accruals and reconciliation.
Submit cash requirements to Accounting for Payroll funding and 401k deposit.
Process involuntary deductions such as levies, child support and garnishments.
Issue ComData pay cards.
Manage trade programs as they relate to payroll. (IEC, CEF, etc.)
Respond to employee and management inquiries regarding payroll matters, tax issues and benefit plans.
Complete and distribute Certified Payroll Reports; conduct DOL reporting in a timely manner.
Complete Worker Wage Rate Forms and maintain compliance with prevailing wage and Davis Bacon laws.
Sets up prevailing wage jobs in COINS and maintains settings.
Complete ROCIP and CCIP reporting.
Perform weekly posting of payroll journal entries and reconciliation.
Administer tuition reimbursement program.
Reconcile per diem per IRS guidelines. Responsible for expense reimbursements; determine non-taxable and taxable expenses per IRS guidelines.
Process verification of employee requests.
Recommend and implement changes to improve processes.
Prepare, reconcile, and transmit weekly 401K and Deferred Comp deposits to Principal.
Create weekly payroll reports and fulfill ad hoc reporting requests.
Ensure DOL compliance with Wage and Hour per local, state, and federal guidelines.
Other Duties and Responsibilities
Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.
Education and Experience
Bachelors degree or the equivalent years of experience.
7+ years of specialized payroll experience.
Experience with Paycom and COINS a plus.
Certified Payroll Professional certification highly preferred.
Required Skills, Knowledge, and Abilities
Strong customer orientation with good communication skills. (Excellent email/written and verbal).
Meticulous with a strong attention to detail.
Problem analysis and problem resolution.
Excellent analytical and organizational skills.
Flexible. Busy periods may require longer working hours.
High degree of maturity and discretion handling confidential and sensitive payroll information.
Reliable candidate with teamwork skills.
Superior data entry skills-fast and accurate.
Knowledge of construction scale pay/certified payrolls and job costing.
Knowledge of applicable payroll taxes and related processes with understanding of ongoing legislative changes which affect payroll.
Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires mobility to, from and within an office environment.
Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
Prolonged periods sitting at a desk and working on a computer.
The employee may be required to walk; reach with hands and arms; and bend.
May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Possess good hearing, normal or corrected.
The employee must be able to regularly lift and/or move up to 10 pounds, lift and /or move up to 50 pounds. The employee may be required to climb stairs. Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

CEC Companies is an Equal Opportunity Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, status as a military veteran, or any other status protected under federal, state, or local law. Diverse candidates are encouraged to apply.