Payroll Specialist

POSITION SUMMARY

The Payroll Specialist provides support to HR and Finance Departments with specific responsibility for ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, and funds distribution; responding to inquiries and/or requests for data and/or reports; and providing timely and accurate payroll production. The Payroll Specialist coordinates special projects as directed and prioritizes work appropriately, performs filing, typing correspondence and assists with other department duties as needed. Works closely with the Human Resources Director as it pertains to daily tasks.

POSITION QUALIFICATIONS

This position requires an Associate’s degree in Business management or other related field. At least two years of office or hospital administrative experience. CPP preferred, but not required. 3-5 years’ experience processing payroll is desired. Working knowledge of payroll best practices. Strong knowledge of federal and state regulations. Strong PC skills including proficiency in Excel . Working knowledge of payroll software (Kronos, ADP, Payforce). Strong work ethic and team player. High degree of professionalism. Ability to deal sensitively with confidential material. Strong interpersonal (verbal and written) communication skills. Ability to communicate with various levels of management. Decision- making, problem-solving, and analytical skills. Organizational, multi-tasking, and prioritizing skills.

DUTIES AND RESPONSIBILITIES

• Compiles statistical and payroll data from a variety of sources (e.g., time
  sheets/payroll, salary adjustments, longevity pay, benefits, leave balances, tax
  deposits, etc.) for the purpose of providing summaries to other personnel, and/or
  ensuring
  compliance with
  established guidelines.
  


• Coordinates the payroll process with other departments and informs other staff
  and/or outside parties regarding procedural requirements for the purpose of
  processing transactions.
  


• Participates
  in
  workshops,
  in-service
  trainings,
  etc.
  for
  the
  purpose
  of
  conveying
  and/or gathering
  information
  required
  to
  perform
  job
  functions.
  


• Prepares a variety of payroll related documents (e.g., voluntary and involuntary
  contributions, W-2 controls, verification of employment and salary, etc.) for the
  purpose of documenting activities, providing written reference, and/or conveying
  information.
  


• Reconciles payroll account balances (e.g., time sheets, direct deposits, wage
  attachments,
  benefits,
  voluntary
  and
  involuntary
  contributions,
  etc.)
  for
  the
  purpose
  of maintaining accurate account balances and complying with established
  guidelines.
  


• Researches discrepancies of payroll information and/or documentation (e.g., time
  sheets, leave time, salary, supplements, longevity pay, stipends, FMLS, etc.) for the
  purpose
  of
  ensuring
  accuracy
  and
  adherence
  to
  procedures
  prior
  to
  processing.
  


•  Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g., payroll, benefit provider/s, withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
  


• Responds to inquiries regarding payroll procedures (e.g., wage levies and garnishments, direct deposits, etc.) for the purpose of providing appropriate action and/or complying with established fiscal guidelines.


• 
   Reviews payroll and a variety of insurance-related information (e.g., payroll reports, FMLA, requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.


• 
   Supports the HR Director in completing payroll operations for the purpose of
  ensuring
  the
  timely and
  accurate
  payroll
  generation.