Payroll Specialist

Description

The Payroll Specialist is responsible for accurately processing and managing payroll for two operating companies on a biweekly schedule. This role ensures compliance with payroll policies, audits payroll deductions, maintains employee records, and supports administrative payroll functions. The ideal candidate is detail-oriented, organized, and proficient in payroll systems.

Requirements

Key Responsibilities:

Payroll Processing & Compliance

• Process and complete payroll for two operating companies on a biweekly basis, ensuring accuracy and compliance.
• Review and finalize timecards submitted from operating locations before payroll processing.
• Prepare paysheets for trucking divisions. 
• Prepare payroll registers in Paylocity and submit all payroll reporting.
• Ensure payroll deductions align with benefits bills through routine audits.
• Maintain compliance with federal, state, and local payroll regulations.

Employee Records Management

• Update and maintain employee records in Paylocity, including pay rates, benefits, tax rates, and deductions.
• Manage and audit PTO balances, ensuring accuracy in accruals and usage.
• Process wage changes, absence forms, PTO requests, benefits enrollments, and other payroll-related documents.
• Maintain employee files in Docuware, ensuring proper recordkeeping and documentation.

Reporting & Auditing

• Generate and distribute payroll reports to necessary stakeholders.
• Conduct payroll audits to ensure accuracy and compliance with company policies.
• Assist in resolving payroll discrepancies by investigating and correcting errors.
• Other duties as assigned.

Qualifications:

• 2+ years of experience in payroll processing, accounting, or a related field.
• Strong knowledge of payroll regulations and best practices.
• Experience with Paylocity or similar payroll software preferred.
• Proficiency in Microsoft Office, particularly Excel.
• High attention to detail, accuracy, and confidentiality.
• Strong organizational and communication skills.
• Personable with good customer service skills.

Work Environment & Schedule:

• Full-time, based in North Powder, OR.
• Regular business hours with occasional extended hours during payroll processing weeks.

Compensation: Competitive compensation program including: Salary (depending on experience), Annual Incentive Bonus Program, Health/Vision/Dental/Life Insurance, Paid Vacation, and 401k Program.