Payroll Specialist

Description

 MWA Architects is a mission-based, award-winning architecture firm located in San Francisco, CA, and Portland, OR. Celebrating our  37th year, MWA serves the essential needs of the community through innovative, thoughtful, and respectful design. This position is located in the San Francisco, CA office and is a hands-on individual contributor role that involves frequent interaction with MWA employees, clients, insurers, allied organizations, and vendors. The position also requires some remote support of the Portland office. The Payroll Specialist is responsible for full cycle payroll administration, and all areas of the office experience, including maintaining a welcoming environment, managing calls and greeting guests, and keeping office supplies stocked in keeping with our Just Label™ commitment. This position requires administrative support duties for the Finance and HR teams as well. Strong verbal and written communication skills, as well as excellent attention to detail and follow-through to the completion of tasks, are required.

Primary Responsibilities:

Payroll/Accounting Support

· Responsible for full-cycle accounting duties related to payroll

· Process semi-monthly payroll 

· City/County registrations and licenses

· Time off approval postings

· Ad hoc financial reports

Project Accounting 

· Responsible for project-related financial functions and reporting, including but not limited to, project financial performance, variance analysis, accounts receivable, and forecasting

· Participate in ongoing project reviews with Project Managers

· Assist Project Managers with contract coordination

· Assist Controller with evaluating monthly revenue calculations

· Monthly invoicing

Manage Office Operations/Administrative Support

· Coordinate operations and maintenance with building management and arrange for office maintenance when needed

· Coordinate catering for office meals and on-site and off-site meetings in keeping with Just Label™ purchasing guidelines

· Maintain kitchen and supply areas and care for office plants

· Arrange office celebrations

Human Resources Support

· Maintain personnel files

· Maintain PTO balance in Vision and Paylocity

· Assist with all benefits account reconciliations

· Assist with recruiting activities such as posting jobs, and scheduling interviews

· Other ad hoc tasks and projects as necessary

Database Administration

· Utilize Airtable to track contacts, sub-consultants, projects, staff profiles, and similar

Skills and Experience 

· 3-5 years’ experience in payroll and accounting role.

· Thorough knowledge of basic accounting procedures and principles

· Advanced knowledge of labor laws to process employee timesheets / payroll journal entries    

· Knowledge of Microsoft Office Suite, Paylocity, Deltek, and other applications related to finance and accounting

· Detailed knowledge of project contracts for fee structures and billing requirements

· Must be an outstanding communicator, and have established skills in accuracy, organization, and working in a high-volume environment

Software Competencies

· Adobe InDesign

· Airtable

· MS Suite

· Internet research

· Bluebeam Revu (PDF tools)

· Deltek Vision or Vantagepoint (can be acquired on the job)

Education

· Associate’s or Bachelor’s Degree in Accounting, Finance or related, or equivalent work experience. Bachelor’s Degree in Accounting, Finance, or related a plus

· Aptitude for numbers and quantitative skills.

Physical/Mental Demands 

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to report to the office in person three days a week and move about the office; communicate with others verbally and in written format; use computers and telephone and move items and set up conference rooms. May need to occasionally lift and/or move up to 10 pounds. 

Benefits

· MWA offers a competitive salary and compensation package, including paid time off (PTO), nine paid holidays, and an employer-matched 401K.

· We offer a benefits package that includes medical, dental, and vision insurance; flexible spending accounts (FSA); long-term disability, life insurance, and Employee Assistance Program (EAP).

· MWA currently offers a hybrid work schedule, with three days in the San Francisco office and the option to work from home two days. 

· You will be provided support in your professional development through continuing education opportunities, assistance with professional accreditations, and personalized mentorship.

Salary Range:

· At MWA Architects, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $30.00 and $39.00 per hour and will depend on your skills, qualifications, and years of experience.

Applicants:

MWA Architects is an equal opportunity employer committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

MWA will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.   

MWA will consider all qualified applicants with criminal histories for employment in a manner consistent with applicable law. 

MWA participates in the E-Verify program in certain locations as required by law.  EVerify.pdf (multiscreensite.com) 

MWA will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you’re applying for a position in San Francisco, review the Fair Chance Ordinance provision:  SF Fair Chance Ordinance Notice 

MWA is committed to providing reasonable accommodation to applicants with physical and mental disabilities. If you need an accommodation at any point during the hiring process, please contact [email protected].