Payroll Specialist

Description

• Process full-cycle weekly payroll for all exempt and non-exempt employees using Paylocity
• Accurately review and manage timesheets through ExakTime and NOVAtime (including OT/DT rules per union contracts)
• Administer all payroll-related changes for new hires, terminations, pay rate updates, and union wage increases
• Maintain compliance with all earnings, deductions, garnishments, taxes, and benefit contributions
• Prepare manual off-cycle payments (e.g., terminations, severance)
• Transmit 401(k) data across XLI entities
• Partner with HR to ensure accurate onboarding and benefit coordination
• Reconcile and submit weekly union contribution reports
• Support reporting and audits (e.g., 401(k), Workers Comp, CCIP, W-2 preparation)
• Provide weekly payroll summaries and ad hoc reporting for executive leadership
• Maintain and update payroll procedure documentation
• Resolve time entry and pay issues in partnership with field dispatch and HR business partners
• Ensure strict confidentiality and professionalism in handling employee financial data

• Minimum 3+ years of payroll processing experience in a fast-paced, multi-entity environment
• Prior experience in the construction industry required; general contractor experience preferred
• Proficiency in Paylocity, ExakTime, Vista,  and NOVAtime required
• Strong working knowledge of union payroll requirements and job costing
• Advanced skills in Microsoft Excel; proficiency in Word and Outlook
• High level of attention to detail, time management, and organizational skills
• Excellent communication and interpersonal skills
• Comfortable navigating sensitive information with discretion

• Associate's or bachelor’s degree in Accounting, Business Administration, or related field
• Experience with CCIP reporting or Certified Payroll
• Familiarity with 401(k) and Workers Compensation audit processes

• XLI Stewardship
• Managerial Courage
• Bridge Builder
• People Builder
• Continuous Learner
• Business Acumen
• Strategic Edge

We are committed to fair and transparent compensation practices. The expected base salary range for the Payroll Specialist role is $93,468 to $98,000 annually. Final compensation will be based on a variety of factors, including relevant experience, skills, internal equity, and geographic location.