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Payroll Specialist

salary Salary :

$93,468 - 98,000 yearly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Payroll Specialist


Description



Position at XL Industries


Position Summary
XL Construction (XLC) is seeking a highly organized and detail-oriented Payroll Specialist to join our Finance team. This role will be responsible for ensuring accurate and timely weekly payroll processing across multiple systems, supporting field and office staff, and maintaining strong compliance with union requirements. The ideal candidate has construction industry experience and deep familiarity with Paylocity, ExakTime, Vista, and NOVAtime systems.
You’ll play a key role in collaborating with internal teams, field dispatch, and external vendors to drive process accuracy and efficiency, ensuring our people are paid correctly and on time.
Key Responsibilities
  • Process full-cycle weekly payroll for all exempt and non-exempt employees using Paylocity
  • Accurately review and manage timesheets through ExakTime and NOVAtime (including OT/DT rules per union contracts)
  • Administer all payroll-related changes for new hires, terminations, pay rate updates, and union wage increases
  • Maintain compliance with all earnings, deductions, garnishments, taxes, and benefit contributions
  • Prepare manual off-cycle payments (e.g., terminations, severance)
  • Transmit 401(k) data across XLI entities
  • Partner with HR to ensure accurate onboarding and benefit coordination
  • Reconcile and submit weekly union contribution reports
  • Support reporting and audits (e.g., 401(k), Workers Comp, CCIP, W-2 preparation)
  • Provide weekly payroll summaries and ad hoc reporting for executive leadership
  • Maintain and update payroll procedure documentation
  • Resolve time entry and pay issues in partnership with field dispatch and HR business partners
  • Ensure strict confidentiality and professionalism in handling employee financial data
Required Qualifications
  • Minimum 3+ years of payroll processing experience in a fast-paced, multi-entity environment
  • Prior experience in the construction industry required; general contractor experience preferred
  • Proficiency in Paylocity, ExakTime, Vista,  and NOVAtime required
  • Strong working knowledge of union payroll requirements and job costing
  • Advanced skills in Microsoft Excel; proficiency in Word and Outlook
  • High level of attention to detail, time management, and organizational skills
  • Excellent communication and interpersonal skills
  • Comfortable navigating sensitive information with discretion
Preferred Qualifications
  • Associate's or bachelor’s degree in Accounting, Business Administration, or related field
  • Experience with CCIP reporting or Certified Payroll
  • Familiarity with 401(k) and Workers Compensation audit processes
Core Competencies at XL Construction
  • XLI Stewardship
  • Managerial Courage
  • Bridge Builder
  • People Builder
  • Continuous Learner
  • Business Acumen
  • Strategic Edge

We are committed to fair and transparent compensation practices. The expected base salary range for the Payroll Specialist role is $93,468 to $98,000 annually. Final compensation will be based on a variety of factors, including relevant experience, skills, internal equity, and geographic location.



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