Key Responsibilities

• Manage full-cycle payroll for multiple clients on weekly, biweekly, and monthly schedules using platforms such as Gusto, ADP, or QuickBooks Payroll.
  
  
  


• Verify timecards, calculate wages, bonuses, commissions, deductions, and benefits contributions.
  
  
  


• Prepare and review payroll reports, ensuring accuracy and resolving discrepancies.
  
  
  


• Maintain payroll records and audit trails for all client payroll transactions.
  
  
  

• Calculate and remit federal, state, and local payroll taxes, ensuring compliance with applicable laws.
  
  
  


• Support preparation and filing of W-2s, 1099s, and quarterly payroll tax returns.
  
  
  


• Stay up to date on changes to payroll legislation, wage and hour laws, and reporting requirements.
  
  
  

• Serve as the first point of contact for client payroll inquiries, delivering prompt and professional support.
  
  
  


• Collaborate with clients to onboard new employees, process pay rate changes, or apply benefit adjustments.
  
  
  


• Educate clients on payroll system best practices and assist with troubleshooting.
  
  
  

• Maintain up-to-date documentation of client payroll policies, schedules, and procedures.
  
  
  


• Set up and manage payroll software integrations and ensure data accuracy across platforms.
  
  
  


• Support internal CAS team in financial reporting where payroll data is relevant.
  
  
  

Qualifications

• 2+ years of experience in payroll administration, preferably in a multi-client or outsourced service environment.
  
  
  


• Proficiency in payroll systems (e.g., Gusto, ADP, QuickBooks Online Payroll).
  
  
  


• Familiarity with federal and Alabama payroll tax regulations.
  
  
  


• High attention to detail, accuracy, and confidentiality.
  
  
  


• Strong communication and organizational skills.
  
  
  


• Ability to work independently and manage multiple client payrolls simultaneously.
  
  
  

• 
  Human Resources experience, particularly in onboarding, benefits administration, employee file management, or HR compliance.
  
  
  


• 
  SHRM-CP, SHRM-SCP, or other HR-related certification (e.g., PHR, SPHR).
  
  
  


• Experience in a CPA firm or client accounting services environment.
  
  
  


• Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field.
  
  
  


• Certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional).
  
  
  

Core Competencies

• Accuracy & Compliance-Oriented Thinking
  
  
  


• Client Service & Relationship Management
  
  
  


• Time Management & Task Prioritization
  
  
  


• Ethical Judgment & Discretion
  
  
  


• Payroll System Fluency (Gusto, ADP, QuickBooks, Accounting CS)
  
  
  


• Team Collaboration & Flexibility
  
  
  

• Regular collaboration with accounting, tax, and CAS team members.
  
  
  


• Exposure to various industries including professional services, healthcare, and retail.