Payroll Specialist

Description

The Payroll Specialist is responsible for payroll processing, HR administrative tasks, and serves as a liaison for employees and leadership teams for HR related needs. The Payroll Specialist reports to the Payroll Manager.

HR Department Responsibilities:

Provides excellent customer service and follow-up for employee relations inquiries and facilitate positive working relationships between management and personnel.

• Provide personnel policy and procedure guidance to employees and management and elevate employee complaints and concerns to HR leadership including conflicts, payroll issues, and benefits questions
• Assist the CEO and CFO with any requests, as needed
• Partner with the HR Team on any tasks and projects, as needed

Payroll responsibilities:

• Fluent in all payroll processes and serve as co-payroll processor for the company
• Perform all required administration necessary to prepare hourly, salary, and commission payrolls.
• Ensuring time approval by Departmental Managers.
• Process out of cycle payroll when needed
• Process bonus amounts, including commission payments, referral bonus, etc.
• Performing Certified Payroll.
• Accurately process multi-state payroll in compliance with wage and hour laws and meeting required deadlines.
• Review/approve employee changes in HRIS system
• Review/approve weekly 401k file
• Upload weekly 401k eligibility file
• Manage FreshDesk tickets related to payroll
• Provide monthly hours report to executive leaders
• Review timecards for missed punches and unapproved PTO requests
• Manage tax agency registrations
• Complete verification of employment requests
• Responsible for input of employee lifecycle tasks in HRIS (Paylocity)
• Input terminations in HRIS (launch exit survey, provide feedback to stakeholders in region/department/HR; notification to Offboarding Teams of departures)
• Send termination letters to all inactive employees
• Responsible for pay data approval and changes in HRIS system, including manager changes, supervisor changes, cost center changes, transfer requests
• Process out of cycle pay rate change requests
• Facilitate exempt to non-exempt and reverse w/ PTO buckets etc.
• Notification to stakeholders on role and cost center/location changes
• Responsible for monthly headcount reporting (hires/terms) for senior leadership
• Ensure proper filing and accountability for employment authorization and E-Verify processes
• Ensure employment files are maintained and archived, at the corporate office
• Respond to government inquiries including unemployment claims and Bureau of Labor Statistics
• Process garnishment notices.
• Document and update all payroll procedures as needed.
• Direct employees and leaders to appropriate company policies
• Ensure confidentiality of sensitive information
• Support special projects and initiatives as needed.

• Bachelor’s Degree preferred
• 3+ years of experience as a payroll administrator or clerk processing weekly and biweekly payroll using an in house system or Master's degree in Business Administration. 
• Experience processing certified payroll, Payroll auditing and reporting, or Master's degree in Business Administration
• Minimum 3 years’ experience in payroll or Master's in Business Administration. CPP certification preferred.
• Solid PC skills with demonstrated proficiency in office productivity tools (Microsoft Office, Excel, etc).
• Concur Experience a plus.
• Solid knowledge of statutory payroll laws and payroll accounting practices.
• Ability to meet all payroll and accounting deadlines.
• Must be highly organized, detail minded, and able to analyze complex payroll transactions.
• Ability to communicate effectively both oral and written with a customer service approach.
• Ability to identify problem issues and provide resolution independently.
• Ability to work within a team environment and possess skills to support process change.
• Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company.
• Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.

JF Petroleum offers:

• Competitive pay
• 401(k) with company match
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Bonus program eligibility
• Paid training for field personnel
• Uniforms provided for field personnel

*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.