Payroll Specialist

About Us:

For over 30 years, Carver Companies has been a leading provider of construction materials, marine transportation and infrastructure services across the East Coast.  With operations in New York, South Carolina, and Canada, our fundamental belief has been to provide unparalleled service to all while maintaining our values of honesty and integrity both on land and sea.

About the Role:

The Payroll Specialist assists in all activities regarding the management of employee compensation at Carver Companies. They are the front line and primary point of contact for employees who have payroll-related questions or concerns, escalating unresolved or non-routine matters to the Payroll Manager. They perform a variety of tasks daily such as entering payroll information, calculating wages and making payments.

 Key Responsibilities:

Payroll Processing & Administration

• Serve as the primary point of contact for employees regarding payroll questions via phone, email, or in-person


• Collect and verify timekeeping data for all employees across divisions


• Calculate wages according to hours worked, including leaves, overtime, and bonuses


• Enter payroll data into payroll systems accurately and maintain organized payroll records


• Calculate and process taxes, deductions, and garnishments (e.g., child support, court orders)


• Issue pay statements, mail paper checks, and distribute W-2s and other payroll documentation


• Maintain complete employee personnel files, including I-9s and related compliance records

Compliance & Reporting

• Ensure payroll processes comply with applicable federal, state, and Canadian regulations


• Monitor and apply multi-state payroll rules, shift differentials, travel pay, incentives, and bonuses


• Support payroll reporting and audits as required, including providing information to HR and Finance


• Investigate and resolve payroll discrepancies, escalating non-routine issues to the Payroll Manager

Team Support & Collaboration

• Assist the Payroll Manager in daily payroll operations and special projects


• Support continuous process improvements to enhance payroll efficiency and accuracy


• Collaborate with HR, Finance, and division managers to ensure accurate and timely payroll administration

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, HR, or related field preferred


• Experience in payroll, data entry, or accounting processes, with strong attention to detail and confidentiality


• Familiarity with multi-state payroll regulations, Canadian payroll, and industry-specific payroll practices preferred 

Physical Requirements:

• Ability to perform occasional physical counts of assets, including lifting and moving items up to 25 lbs.


• Ability to work at a desk or computer for extended periods.

Additional Requirements:

• Must be authorized to work in the United States.


• Subject to additional screenings which include but are not limited to background checks, drug testing, or driving record check, if applicable.

Work Environment:

• Work is primarily performed in a professional office setting with moderate noise levels and controlled temperatures.


• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.


• Standard business hours with extended hours as needed.

What We Offer:

• Paid Time Off


• Comprehensive Medical, Dental and Vision Insurance


• Additional Coverage Through AFLAC


• Company Paid Holidays


• 401(k) Retirement Plan with up to an 8% Match


• Short-Term, Long-Term Disability


• Group Life Insurance


• Employee Assistance Fund


• Emergency Service Worker bonus


• Employee Referral Bonus


• 15% Carhart Discount for all employees-NY only

Employee and Compliance Information:

• Carver Companies is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, or any other protected status under federal, state, or local laws.


• Employment is at-will, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, except as provided by law.


• Salary disclosure is in accordance with New York State wage transparency laws.

Disclaimer:
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this position.