Payroll Specialist

Job summary

We are currently seeking a detail-oriented and experienced Payroll Specialist to join our dynamic team. The Payroll Specialist will be responsible for ensuring accurate and timely processing of payroll for the US and global employees within the organization, managing multiple pay cycles or pay entities, and overseeing payroll taxes for various states. This role requires meticulous attention to detail, strong organizational skills, and a comprehensive understanding of payroll processes.

What you will do

• Process payroll accurately and in compliance with company policies and procedures, accounting for different pay cycles or pay entities as necessary.


• Manage Timekeeping system and process timesheets for non-exempt employees.


• Ensure timely and accurate payment of employee wages adhering to different payment schedules as required.


• Stay informed about changes in payroll regulations and compliance requirements and ensure company payroll processes adhere to these standards. Maintain accurate records of state tax filings, payments, and correspondence with tax authorities.


• Respond to employee inquiries regarding payroll matters, including pay discrepancies, tax inquiries, and payroll policies across different pay cycles, pay entities, and state tax jurisdictions.


• Prepare and submit payroll reports to management and finance teams for review, consolidating data from multiple pay cycles or pay entities.


• Assist with payroll-related audits and investigations as needed, providing documentation and support for each pay cycle, pay entity, and state tax jurisdiction as required.


• Assist with year-end payroll activities, including W-2 preparation and distribution.


• Support internal and external audits by providing accurate payroll documentation and information.


• Continuously identify opportunities for process improvements and efficiency enhancements within the payroll function, particularly in managing multiple pay cycles, pay entities, state tax compliance, and HR system integration.

What you will have

• 5+ years of experience in payroll administration, preferably in a setting that has multiple payroll processes or entities


• Comprehensive knowledge of payroll processes, regulations, and best practices.


• Proficiency in payroll processing software and Microsoft Excel.


• Strong understanding of state tax laws and regulations, with experience registering and troubleshooting payroll taxes for multiple states.


• Excellent attention to detail and accuracy in data entry and calculations.


• Ability to problem-solve and troubleshoot, including reconciling payroll changes to completion.


• Excellent communication skills, both verbal and written, with the ability to effectively interact with employees at all levels of the organization.


• Ability to handle sensitive and confidential information with discretion and integrity.


• Strong organizational and time-management skills, with the ability to prioritize and multitask in a fast-paced environment.


• Preferably experience with using ADP WorkforceNow

Nice to have

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field.


• Experience with global payroll.


• Certified Payroll Professional (CPP) designation.

Benefits

• Generous time off policies


• Top shelf benefits


• Education, wellness and lifestyle support

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