Payroll Specialist

Position Summary:

The Payroll Specialist is responsible for managing and executing all aspects of the payroll process to ensure accurate and timely payments to employees. This role requires meticulous attention to detail, exceptional organizational skills, and a deep understanding of payroll policies, tax regulations, and labor laws. The Payroll Specialist will collaborate with HR, Finance, and management to maintain payroll accuracy, confidentiality, and compliance with federal, state, and local laws.

Qualifications:

Proven experience (typically 4+ years) in payroll administration or a similar role.

Strong understanding of payroll principles, tax regulations, and labor laws.

Proficiency with payroll software (e.g., ADP, QuickBooks, NetSuite) and Microsoft Office Suite, especially Excel- Pivot Tables, Lookups, IF statements, Absolute References

Excellent analytical skills, attention to detail, and ability to work under tight deadlines.

Strong interpersonal and communication skills for effective interaction with employees and other departments.

Federal Construction Industry Payroll experience is preferred.

Certified Payroll Professional (CPP) certification is a plus.

Administer end-to-end payroll processing for all employees, ensuring accuracy and timeliness.

Validate timesheets, calculate wages, deductions, overtime, and bonuses, and ensure proper documentation for all payroll changes.

Prepare and maintain payroll records, including data entry, payroll journals, and payroll register reports.

Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. Monitor and apply changes to payroll practices based on new regulations, tax laws, and company policies by staying informed of industry trends.

Prepare, review, and submit required payroll tax forms and filings, including W-2s, 1095’s and other year-end documents.

Address payroll-related inquiries from employee. Serve as a resource for employees on payroll issues, including policy questions, adjustments, and resolutions for discrepancies.

Support employee onboarding and offboarding by ensuring smooth payroll transitions and final payments.

Maintain employee records for each employee, ensuring confidentiality and compliance with retention policies.

Generate and distribute reports to HR, finance, and management teams on payroll expenses, taxes, benefits deductions, and other payroll metrics.

Reconcile payroll accounts and assist in audits by preparing documentation and answering auditor inquiries.

Identify and implement opportunities for streamlining payroll processes and improving efficiency.

Work with HRIS and payroll software vendors to optimize system functionalities.

Certified Payroll back-up. Collect, prepare, review and submit all non-certified and certified payroll reports in compliance with contracts.

Other duties as assigned.

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Short Term & Long Term Disability

Wellness Resources