Payroll Specialist

There’s not a lot of BS here, and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs, and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about the work is the people who do it. If this sounds like a good fit for you, we’d like to meet you!

A candidate who takes pride in maintaining complete confidentiality to act as a payroll specialist that

will support our office manager will be strongly considered for this role. The ideal candidate will have

a strong background in computer and payroll systems and will be known for their accuracy and ability

to be trusted with sensitive and confidential information. They will have excellent communication

skills and will interact in a team environment at all levels of the organization up through the executive

level. This position will act in a backup capacity to our payroll and office manager and help with

various back-office accounting and administration responsibilities.

Job Responsibilities/Accountabilities:

• Process weekly payroll (including off cycles) for 2,000 plus employees to ensure on time and accurate payments


• Lead the garnishment setup and disbursement process


• Process tax payments and filings


• Maintain accurate records of payments made to employees


• Maintenance and oversight of the time-keeping systems


• Union and Union Class set up in payroll software


• Liaise with the Human Resources Department and Accounting Department to ensure accurate information for payments


• Utilize computer software for data entry and accounts management


• File relevant reports and documents as needed


• Verify employee records and consult departments in the event of a discrepancy


• Working in the capacity of secondary support for manual check processing when necessary


• Various accounting and back-office administration tasks and responsibilities, as required
  

SUPERVISORY / BUDGETARY / EXTERNAL COMMUNICATION RESPONSIBILITY

• This is an individual contributing role.


• Primarily will be an internally focused for communication but from time to time may have to communicate externally.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS (MINIMUM COMPETENCIES REQUIRED FOR JOB

PERFORMANCE)

• Analytical skills: collect, gather, visualize, and interpret information


• Solid understanding of accounting fundamentals and payroll best practices


• Knowledge of legislation and regulations of the payroll field


• Experience with benefit administration is preferred but not mandatory


• Strong knowledge of payroll software and ATS and Onboarding applications · Trustworthy with attention to confidentiality · Outstanding organizational ability with great attention to detail · Excellent communication skills

PRIOR WORK EXPERIENCE AND EDUCATIONAL REQUIREMENTS

• Bachelors Degree or equivalent experience


• 5+ Years of Payroll experience with automated payroll systems. UltiPro knowledge is a plus


• Strong knowledge of computer systems/PCs, and familiarization with systems, reports and procedures.


• Advanced Proficient in Microsoft Office: Word, Excel, and Access


• Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional designation is preferred.

NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or

reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.