Payroll Specialist II

McInnis Inc. is a professional Outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back-office administration for our diverse list of clients. 

• This position is onsite in Milford, CT. 
• 3+ years of progressive experience in payroll 

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DESCRIPTION: 

We are seeking a detail-oriented and experienced Payroll Specialist II to join our growing team and support our expanding client base. This role is essential in providing comprehensive payroll support for a variety of industries, including restaurants, municipalities, and pharmaceutical clients. This individual will work primarily under the Payroll Manager and serve as a backup to the Finance Manager for internal payroll operations. 

The ideal candidate is analytical, customer-service oriented, and thrives in a fast-paced, detail-driven environment. This is an onsite role based in Milford, CT, with occasional travel for bank runs or related tasks. 

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RESPONSIBILITIES: 

• Process payroll for 400+ employees across multiple clients and industries 
• Handle multi-state payroll including tax setups and compliance 
• Conduct advanced payroll data reconciliation, audits, and reporting 
• Manage payroll activities such as bonuses, commissions, tips, reimbursements, PTO accruals, and benefit deductions 
• Support employee onboarding, time & attendance, and data entry 
• Customize and generate payroll reports for internal and client use 
• Serve as backup support to the Finance Manager for internal payroll processes 
• Provide exceptional service to clients and employees through effective communication and problem-solving 
• Partner with cross-functional teams to ensure payroll accuracy and compliance 

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KNOWLEDGE, SKILLS, AND ABILITIES: 

• 3–5 years of complex, high-volume payroll experience 
• Experience processing payroll for 150+ employees 
• Strong understanding of payroll auditing and reconciliation 
• Proficiency in multi-state tax setups, gross pay calculation, and payroll deductions/contributions 
• Experience with time tracking and employee data systems 
• Excellent leadership, organizational, and communication skills 
• Strong attention to detail and a strategic, analytical mindset 

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REQUIRED QUALIFICATIONS: 

• Bachelor’s degree (or equivalent) in finance or a similar field is preferred. 
• Experience with external clients or multi-entity payroll processing 
• Direct experience with restaurant/hospitality payroll or operations 
• Familiarity with the following software is a plus: 
  • UKG (UltiPro/Kronos) – highly preferred 
  • ADP, Workday, QuickBooks 

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SALARY & BENEFITS

Salary - $60,000 - $65,000 Depending on Experience

• Comprehensive Health, Dental, & Vision
• Paid Time Off
• Sick time
• Holidays
• Life Insurance
• 401k Contributions
• Charity Matching

Pre-employment Background Check, Drug screen, and references are required.

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