Payroll Supervisor

Description

PURPOSE:

The Payroll Supervisor will be responsible for all aspects of multi-state payroll processing for salaried and hourly employees. This role also handles the payroll General Ledger journal entries, account reconciliations and reporting.

Requirements

EDUCATION AND/OR PROFESSIONAL LICENSE(s)/EXPERIENCE:

·  B.S. Degree in Business Management, Finance, Accounting, or equivalent experience is preferred

· Minimum 3 years in a related discipline, 5 years preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

· Must possess excellent time management, communication, and analytical skills with an eye for detail

· Familiarity with HRIS platforms and tools

· Proficient in MS Office applications:

· Intermediate to advanced level Excel skills required

DUTIES, RESPONSIBILITIES, ESSENTIAL FUNCTIONS:

· Process multi-state exempt and non-exempt weekly, semi-monthly, and off-cycle checks for salaried and hourly paid employees in accordance with Payroll schedules and based on department SOPs

· Responsible for the weekly payroll interfaces and data maintenance between time keeping system and HRIS - uploading files, review, reconciliation, payroll adjustments and other data maintenance as needed

· Responsible for remitting temporary labor reports to agencies, review and assist with any questions or verification of clock hours

· Prepare payroll reconciliations after each pay period, at month-end, at quarter-end, and at year-end, to verify tax withholdings

· Ensure timely processing of all payroll transactions

·  Reconcile payrolls before transmission via validation reports utilizing intermediate to advanced excel skills

· Oversee and audit hourly time tracking submissions and contact managers as needed, to ensure time is submitted and approved in accordance with payroll deadlines

· Research, analyze and resolve issues related to payroll, benefit deductions, time and attendance, questions, and discrepancies; escalate as needed to the Accounting Manager.

· Weekly/Monthly/Annual Payroll to General Ledger Entry balancing

· Prepare and provide  Senior Staff Accountant with the payroll General Ledger journal entries and account reconciliations

· Auditing of workers compensation classification codes

· Responsible for year-end payroll process including gathering and loading data for year-end adjustments for W-2s

· Lead payroll internal and external audits

· Review and respond to IRS equivalent inquiries/audits

· Process overpayments, repayments, and corresponding wage adjustments

· Respond to inquiries from employees and internal departments related to Payroll, Absence and Time Tracking issues. 

· Ensure that pay is processed in compliance with government and company regulations and develop strong relationships with coworkers and managers and work as a subject matter expert on payroll functions and issues.

· Evaluates outputs for validity and accuracy

· Calculates retro earnings

· Analyzes variances 

· Complete Bureau of Labor and Statistics Time utilization reports

· Executes reports (scheduled and Ad Hoc), for Management, HR, Finance and other departments

POSITION SUPERVISES: 

No direct supervisory responsibilities.

CONTACT WITH OTHERS: 

This position will work within operations across all enterprise-wide value streams. Routine communication and reporting will also occur with the leadership team.

PHYSICAL/MENTAL/COMMUNICATION REQUIREMENTS:

Employee is occasionally required to stand; walk; sit; manual dexterity to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee may lift and/or move up to 50 lbs. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The individual must have a high level of comprehension, and a high level of general, verbal, written, and numerical intelligence.

WORK ENVIRONMENT:

Works majority of the day in a climate-controlled environment onsite in the Carbondale, PA offices

TRAVEL:

Generally, travel is not required 

LOCATION:

Gentex’s Carbondale facility is located in Northeastern Pennsylvania in Lackawanna County. Carbondale, PA is about twenty miles north of Scranton, PA, 50 miles south of Binghamton, NY, and about 125 miles from New York City and Philadelphia. The area hosts numerous nearby state parks, nature preserves and local colleges and universities, including The University of Scranton and Marywood University. Northeast Pennsylvania is a beautiful area and offers an excellent cost of living. It is a great place to work, recreate, meet people, raise a family and live!

Gentex Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard for any applicable state or federal protected class.  Gentex is an E-Verify Participant. Pre-employment drug/alcohol/background screening is required.