Payroll Supervisor - Dallas, TX

ESSENTIAL DUTIES AND RESPONSIBILITIES The responsibilities listed here represent the majority of the role but are not all-inclusive; other duties may be assigned

• Supervise and develop payroll staff, ensuring work is completed accurately, timely and in compliance with company policies and regulatory requirements.
• Oversee end-to-end processing of complex, multi-state payrolls (bi-weekly, semi-monthly, and monthly), including off-cycle and special payments.
• Serve as Assistant 401(k) Plan Administrator; support compliance testing, reporting, and audit documentation.
• Partner with Finance and HR to resolve payroll discrepancies, support audits, and ensure proper accounting and reporting or payroll-related items.
• Lead or support payroll-related projects, including system enhancements, process improvements, and regulatory updates.
• Develop and deliver training to payroll team members and business partners on payroll practices, systems, and compliance requirements.
• Support timekeeping and payroll approvals, escalations, and complex issue resolution

QUALIFICATIONS

Knowledge, Skills, Abilities:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Strong knowledge of multi-state payroll regulations, wage and hour laws, and payroll tax requirements
• Demonstrated ability to interpret and apply federal, state, and local payroll laws and ensure ongoing compliance
• Experience with payroll audits, reconciliations, and internal controls, with a high degree of accuracy and attention to detail
• Proficiency in payroll systems (e.g., UKG, ADP, Paychex) and advanced Microsoft Excel skills (e.g., pivot tables, lookups, data validation)
• Ability to analyze payroll data, identify discrepancies, and implement corrective actions
• Strong understanding of payroll accounting concepts, including general ledger impact and accruals
• Ability to manage competing priorities and deadlines in a high-volume, deadline-driven environment
• Demonstrated leadership skills, including the ability to coach, develop, and hold team members accountable
• Strong problem-solving and decision-making skills, with the ability to handle sensitive and confidential information with discretion
• Effective communication skills, with the ability to translate complex payroll concepts to non-technical stakeholders
• Proven ability to build cross-functional relationships with Finance, HR, and operational leaders
• Continuous improvement mindset with experience identifying and implementing process efficiencies and automation opportunities
• High level of organizational awareness and customer service orientation

Education / Experience:  Include minimum education, technical training, and/or experience preferred to perform the job.

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• An equivalent combination of education and work experience may be substituted for required education
• 3+ years of payroll processing experience, including experience processing multi-state payroll
• 1+ year of lead or supervisory experience (formal or informal)
• Advanced proficiency in Microsoft Excel
• Experience with payroll systems such as UKG, ADP, or PayChex

Preferred:

• 5+ Years of payroll processing experience
• Certified Payroll Professional (CPP) designation
• Experience in healthcare or multi-entity payroll environments
• Experience supporting payroll audits and retirement plan administration
• Familiarity with timekeeping and expense management systems

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• While performing the duties of this job, the employee is regularly required to talk and hear
• Frequently required to stand, walk, sit, use hands to feel, and reach with hands and arms.
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to remaining seated for periods of time to perform computer-based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Occasionally lift and/or move up to 20-25 pounds 
• Fine hand manipulation (keyboarding)

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This position operates in a professional office setting where the noise level is typically low.

ADA & Reasonable Accomodation Statement:
IES is committed to providing equal employment opportunities to qualified individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. If you require accommodation during the application or employment process, please contact [email protected]