Payroll Team Leader

SUMMARY:

The Payroll Team Leader undertakes all aspects of Payroll, Time Off, and 401K, ensuring accurate and timely processing of payroll and 401K processing/funding. Operates as a subject matter expert in maintaining market knowledge in payroll best practices and payroll compliance. Designs and implements processes, payroll controls, benefits and 401(k) setups and reconciliations. Oversees a team of payroll and support staff that input/validate payroll data and prepare payroll checks. Verifies changes to employee information or tax law, calculates overtime or bonus payments, and processes tax calculations for equity awards. Prepares reports or returns summarizing payroll-related expenditures. Collaborates with Finance, Senior Management, and various departments on cross-functional projects.
Job Responsibilities

Payroll Management
Manages payroll and time-keeping workload to meet all operational and policy requirements.
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Receives and documents any necessary approvals prior to processing any non-standard payments.
Maintains well documented controls and processes for processing of payrolls, PAIP/ Cash Bonus, Stock, Commissions, Program Payouts, Car Allowance, etc.
Prepares and maintains accurate records and reports of payroll transactions, including stock, commissions, referrals, Directors’ fees, etc.
Project management for multiple projects with the goals of improving efficiency for not only payroll, but also Benefits and Onboarding processes.
Leads all payroll changes and implementation of HR policy changes with the HR department.
Creates and facilitates trainings, tools, and resources for employees.
Trains, manages, and develops payroll and support staff.
Taxes & Compliance

Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Works with ADP Tax filing to ensure all filings are accurate and completed on a quarterly and annual basis.
Works with State and local taxing authority to set up or resolve payroll related tax issues.
Research payroll regulations applicable to the company to effectively communicate to HR, Legal and employees to allow for smooth implementations.
Identifies and recommends improvements to payroll processing software, systems, and procedures.
Completes and files any additional state filings needed, not handled by ADP Tax filing (NJ-Multi-work site and/or other future states).
Responsible for accurate and timely production of Form W-2s.
Monitors changes and remains current on legal, regulatory, or governmental requirements (e.g., wage and hour, garnishments, tax matters, 401(k) and other benefit deductions).
Maintains proficiency in multiple HCM systems including but not limited to ADP Workforce Now, ADP Essential Time, ADP Smart Compliance, etc.
Continued knowledge of applicable Federal and State HR/Payroll Laws (FMLA, FLSA, e.g.) and IRS regulations that impact payroll.
Time Off & 401K Administration

Oversees timecard reviews and audits, time off policies and ensuring timekeepers are advised and help accountable for proper timekeeping.
Maintains and administers the 401k plan to include contributions and disbursements, address any issues relating to plan, ensure compliance of plan documents and produce reports and documents requested in relation to completion of annual Form 5500.
Reporting, Audits & Census Filing

Responsible for Monthly General Ledger Reconciliation for the Department Accounts.
Works with HR Partners, providing reports and reconciliations for Audits and Census filings.
Develops ad hoc financial and operational reporting as needed.
Partners with Account/Finance in closing and all budgetary affairs related to payroll; including the completion of payroll bank reconciliations.
Conducts a thorough review and approval for processing of payrolls.
Team Collaboration

Works with department specialist to create HR processes to simplify workflows to ensure smooth HR functions throughout the department, and ultimately improve payroll transmission and accuracy, with minimal manual intervention.
Collaborates on internal/external one-off requests for items needing payroll data.
Collaborates on current HR system upgrades and rollouts to improve the overall HR process.
Back-up to Payroll Coordinator and specific related Benefit functions.
WHO YOU ARE…

EDUCATION/EXPERIENCE:

Bachelor’s degree in business, Human Resources Management, Business Management or Finance.
MBA, MA, or MS preferred.
FPC Required, CPP Desired.
Experience working within a Human Resources department.
Minimum of 5 years’ experience calculating and processing in-house payroll.
Prior supervisor experience.
Demonstrated experience to plan, develop and implement strategic initiatives, programs, and processes.
Minimum of 3 year of payroll tax preparation experience strongly preferred.
Excellent processing skills and attention to detail.
Ability to meet recurring and unexpected deadlines.
Self-motivated, independent, cooperative, flexible, creative, and responsible.
Must be detail oriented and comfortable working in a fast-paced and rapidly changing environment.
Ability and experience working as a member of a team.
Experience in a publicly traded, highly regulated environment.
REQUIRED KNOWLEDGE:

Prior experience with HR/Payroll ERP, time and general ledger systems required – preferably ADP Workforce Now or Vantage.
Proficient knowledge of applicable Federal and State HR/Payroll Laws (FMLA, FLSA, e.g.) and IRS regulations that impact payroll.
Advanced Microsoft office suite (Word, Excel, PowerPoint, etc.) skills strongly preferred.
“Consultancy-based” relationships building.
Experience with HR Systems and integrations.
Business acumen and strategic thinking.
Intellectual curiosity and a proactive approach to identifying trends and issues.
SKILLS/ABILITIES:

Strong leadership and interpersonal skills with the ability to work across all levels of the organization.
Ability to influence others by imparting skills and new ideas, stating well-reasoned opinions and being open to others' perspectives.
Excellent communication skills.
HR data analytic skills.
Highly organized and attention to detail.
Communication/Presentation/Facilitation skills.
Ability to collect and analyze data on which to base opinions and develop solutions.
Flexibility to respond to business needs.
DEVELOPMENT…

Conferences/Associations:

American Payroll Association Annual Conference.
New Jersey Compensation Association.
APA-Payroll Congress Convention & Expo.
Certifications:

Certified Payroll Professional (CPP).

Columbia Bank and its affiliates is an Equal Opportunity Employer

Affirmative Action Employer/Males/Females/Protected Veterans/Individuals with Disabilities

Hybrid Opportunity - Three (3) days work in office; Two (2) days work from home.
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