Payroll/AP Clerk

Open until filled

This is not a union position. 

JOB SUMMARY

Analyzes, prepares, and inputs payroll data, typically using an automated system to produce accurate and timely payroll. Reviews and resolves errors from edits.  Resolves employee and supervisory payroll questions, Analyzes payroll reports and provides results to supervisor. This is an intermediate level position requiring 2-4 years of accounting/payroll related experience and data terminal input skills.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Oversees the verification, preparation and processing of the hospital's payroll.


• Coordinates and reviews the hospital's payroll system; makes recommendations for improvements.


• Ensures the timely processing of payroll and tax reports to the federal, state and local governments.


• Investigates problems and complaints about payroll issues; payments, wages, deductions, etc. Makes necessary corrections or changes.  Completes documentation.


• Ensures all payroll information is completed, coded correctly and entered accurately into the computer system.


• Complies reports and statistics for Administration.


• Works with external auditors when the hospital's payroll system is audited.


• Performs accounting procedures for pension and retirement plans.


• Maintains a good working relationship within the department and with other departments.


• Assists with the interviewing, hiring, termination and annual performance evaluations of payroll staff. Assists with scheduling.


• Provides payroll staff with continuing education through in-services; orients new staff members.


• Maintains affiliations with professional organizations and takes continuing education courses.


• Responsible for processing payments for purchase order transactions.


• Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity and price.


• Ensures payments are made to vendors according to the terms in the purchase order; prepares voucher reports.


• Monitors invoices for correct information; investigates invoice or payment errors.


• Processes credits to department cost centers when applicable.


• Responsible for processing vendor refund or rebate checks.


• Lists and balances all payments made at the end of each business day.


• Answers the telephone professionally and in a timely manner; directs calls appropriately.


• Perform related duties as assigned by management.

PROFESSIONAL REQUIREMENTS

• Actively checks and responds to emails throughout the day.


• Completes all mandatory education within given timeframe.


• Maintains regulatory requirements.


• Reports to work on time and as scheduled.


• Wears identification while on duty; uses computerized punch time system correctly.


• Represents the organization in a positive and professional manner in the community.


• Attends annual review and department in-services as scheduled.


• Attends at least 75% of staff meetings; reviews all monthly staff meeting minutes.


• Actively participates in the department’s quality improvement (QI) activities.


• Complies with all organizational policies regarding ethical business practices and the employee handbook.


• Communicates the mission, vision and values of the organization as well as the focus of the department.


• Meets dress code standards for the department; appearance is neat and clean.


• All Ferry County Health employees are required to maintain confidentiality in accordance with organizational policy, state and federal regulations, including not but limited to, the Health Insurance Portability and Accountability Act (HIPAA).

JOB KNOWLEDGE & QUALIFICATIONS

Education and/or Work Experience Requirements

• High school diploma/GED equivalent required.


• 2-4 years of accounting/payroll related experience and data terminal input skills required.


• Knowledge in bookkeeping accounting principles preferred.

OTHER SKILLS & ABILITIES

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, patients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL AND / OR MENTAL DEMANDS

The attached Work Environment & Physical Demands addendum indicates the physical demands that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

STANDARDS OF BEHAVIOR 

The Standards of Behavior were developed to reflect Ferry County Health’s commitment to excellent community healthcare. The employee’s commitment to practice these Standards of Behavior will promote an optimal environment of care and foster a positive work environment. Every employee is responsible for and must follow the Standards of Behavior.

THE ORGANIZATION 

Ferry County Memorial Hospital (dba Ferry County Health) was established in Republic, Washington in 1945 and moved to its present facility in June of 1974. Until 1989, the Hospital was operated by the Ferry County Hospital Association, a private group composed of members of the community.

Ferry County Health is dedicated to improving health and saving lives in our community. Ferry County’s Mission Statement is: To strengthen the health and well-being of our community through partnership and trust.

Ferry County Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Benefits: 

Medical, Dental, Vision paid 100% by Facility

3% Retirement match

Life Flight & Airlift NW Insurance

PTO

EIB

Employee Assistance Program

Local Discounts