Payroll/Bookkeeping Specialist & Office Assistant

Payroll/Bookkeeping & Office Assistant

Location: Marion, Iowa
Job Type: In-Office 

Our client, a boutique tax and bookkeeping firm in Marion, Iowa, takes pride in delivering personal, professional, and timely service to their clients. They’re seeking a dependable, detail-oriented Payroll / Bookkeeping & Office Assistant who’s ready to roll up their sleeves and grow with the team.

Position Overview

They are ideally seeking someone with payroll processing experience (entering hours, handling withholdings, reconciling reports, and filing 941s). That said, if you’re a recent grad or someone naturally skilled with numbers, detail-oriented, and self-motivated, we’d love to hear from you.

This role is a great fit for someone who enjoys variety, thrives in a fast-paced environment, and wants to grow with a stable, collaborative team. They are open to training the right person who has the drive to learn and take initiative.

What You’ll Do

• Payroll & Bookkeeping
  
  
  
  • Process payroll for multiple clients: enter hours, verify accuracy, reconcile reports
  
  
  • Manage tax withholdings, deposits, withdrawals, and quarterly/annual filings (including Form 941)
  
  
  • Assist with bookkeeping tasks such as reconciliations, invoicing, and data entry
  
  
  
  


• Client & Office Support
  
  
  
  • Welcome clients in person and by phone
  
  
  • Manage calendars, appointments, and client documents
  
  
  • Keep office files organized (digital and paper)
  
  
  • Support CRM/marketing updates and general office coordination
  
  
  
  


• Operational Support
  
  
  
  • Assist owners with vendor coordination, internal projects, and documentation
  
  
  • Help refine office procedures for efficiency
  
  
  • Provide coverage and support during tax season, including coordination as needed with part-time seasonal help
  
  
  
  

What We’re Looking For

• Strong work ethic, attention to detail, and reliability


• Payroll processing experience preferred (or transferable skills and motivation to learn)


• Comfort with technology (QuickBooks, Microsoft Office, payroll platforms like ADP/Gusto/Paychex, or similar)


• Excellent communication and client service skills


• Ability to handle sensitive information with confidentiality


• Bookkeeping or accounting experience a plus, but not required
  

Schedule & Hours

• Non-Tax Season (May – December):
  
  
  
  • Mon–Thu: 8:30 AM – 4:00 PM
  
  
  • Fri: 8:30 AM – 2:00 PM
    (Slight flexibility available for school hours/appointments with consistent coverage)
    
  
  
  
  

• Tax Season (January – April):

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  • Monday–Friday, 8:30 AM – 4:30 PM (primary shift)
  
  
  • Occasional Saturday coverage 8:30 AM-2:00 PM
    
  
  
  • Additional Responsibility:
  
  
  
  

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    • Help cover and/or oversee a part-time, seasonal Front Desk Support to provide after-hours coverage: 
      
      
      
      • Monday – Thursday, 4:30 PM – 7:00 PM
      
      
      • Friday, 4:30 PM – 6:00 PM
      
      
      • Saturday, 8:30 AM – 2:00 PM
      
      
      
      
    
    
    
    
  
  
  
  

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    • Ensure continuity of service and communication between day and evening coverage
    
    
    
    
  
  
  
  

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    • Support coordination of front desk tasks and workflows during peak client times
    
    
    
    
  
  
  
  

Compensation & Perks

• Hourly wage based on experience and initiative


• Bonus potential at the end of tax season


• Flexibility for school hours or appointments (outside of peak season)


• Training in advanced bookkeeping, payroll, and tax prep


• Long-term growth potential, including leadership and ownership opportunities


• 401k potential


• Opportunity to grow with a stable, locally owned firm

KSI’s Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.