Payroll/HR Specialist

A growing construction/service company in Union City, CA is looking for a full-time
Payroll & HR Specialist (Bi-lingual required)

to join our team. The position requires ability to multi-task and work well in a fast-paced environment while having a positive and friendly attitude. The candidate needs to be professional, detail-oriented and very knowledgeable with processing payroll, QuickBooks and California Labor Laws. Previous experience working in the construction industry and experience with ADP payroll programs preferred.

Responsibilities:

Payroll:

Collect timesheets and work orders from hourly employees.

Maintain and manage employee time and attendance records.

Responsible for processing the bi-weekly payroll accurately and on time.

Record payroll information in Quickbooks.

Maintain vacation and absence records.

Perform payroll analysis as required.

Handle payroll inquiries and discrepancies.

Ensure accurate/timely payment of payroll taxes and other withholdings (remitted by ADP).

Prepare certified payroll reports on prevailing wage projects as needed.

Review and improve payroll policies and procedures

Support all internal and external audits related to payroll

Interpret new legislation impacting payroll and implement as needed.

Initiate and organize new efforts as required for a growing business

Other duties as needed

Benefits Administration:

Collaborate with insurance providers and benefits broker on benefit process and renewals, including attending open enrollment meetings.

Assist in administering employee benefits programs.

Provide information to employees regarding benefits and address inquiries.

Ensure payroll benefit deductions are accurate and processed correctly with payroll.

Human Resources:

Regularly interpret and maintain all company policies and procedures.

Ensure company and its employees are in compliance with federal, state and local employment laws, which will require an on-going commitment to continuing education and familiarity with changes in labor laws and regulations

Partner with all levels of management and employees to communicate various HR procedures in compliance with company policy and employment law

Act as a point of contact for managers, and provides support in regards to employee relations issues, inquiries, and complaints.

Conduct internal investigations which involve employee relations issues, and provides guidance and recommendations for resolution

Assist managers with the hiring process for job openings, including external job postings, and scheduling interviews

Conduct the onboarding process for new employees and ensures new hires are set up in ADP.

Compile Separation paperwork, conducts exit interviews, updates HRIS system and provides carrier notification and COBRA notification to third party administrator of terminations

Manage all LOA, FMLA/CFRA, PDL and PFL

Responsible for maintaining and updating the Employee Handbook on an annual basis.

Knowledge of ACA regulations and compliance requirements.

Maintain accurate and up-to-date employee records.

Ensure confidentiality and security of employee information at all times.

Qualifications

5+ years in Payroll Administration

5+ years in Human Resources Management

3+ years QuickBooks experience

Bi-lingual in English/Spanish is required

BA/BS in accounting or similar field

Knowledge of QuickBooks and ADP Workforce Now

Certified Payroll Professional designation preferred, but not required

Strong accounting, reconciliation, and analytical skills with excellent attention to detail

Knowledge of applicable local, state and federal rules and laws

Demonstrated high level of confidentiality and discretion

Self-starter attitude

Strong interpersonal, verbal and written communication skills

Excellent organizational, analytical, time-management and multi-tasking skills

Proficient in Microsoft Office, specifically Excel and Word

Tech savvy

Punctual

Enjoys interacting with people

Good organizational skills

Demonstrate professionalism and confidence

Benefits:

Medical, dental and vision benefits, life insurance and long-term disability

Vacation and sick benefits

401K match

Office lunches and BBQs

by Jobble

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