PBV Special Program Coordinator

Job Description

Job Description
Summary
The primary purpose of this position is to assist the Occupancy Department and HCV Department with coordinating, managing and monitoring all facets of the application and briefing processes for all Project Based Voucher Waiting Lists and working as the Occupancy Department and HCV Department lead liaison in unison with all Project Based Voucher and Mixed Finance Organizations as well as other Housing Authority of the City of Pittsburgh (HACP) Departments including, but not limited to, the HACP’s Housing Choice Voucher Department and Occupancy Department.
All activities must support the Housing Authority of the City of Pittsburgh’s mission, strategic goals, and objectives.

Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
Assists Associate Director of Occupancy, HCV Director, Occupancy Manager and HCV Manager with coordinating, managing, and monitoring all department projects related to the Project Based Voucher Program.
Acts as lead liaison that works closely with all Project Based Voucher and Mixed Finance Organizations, as well as the HACP’s Housing Choice Voucher Department and Occupancy Department to ensure compliance with all aspects of tenant selection and voucher issuance.
Monitors vacancies and eligible applicant pools for all Project Based Voucher locations and works closely with their Management/Leasing Team to determine the number of files needed to send to these organizations for eligibility screening.
Works closely with the HACP Director, and other Management Staff, of the Housing Choice Voucher Program, Development Managers of the Modernization and Development Department, Associate Director of Occupancy and Occupancy Manager along with Project Based Voucher Organization Management Staff to ensure that all new Project Based Voucher Development Management Agreements/Plans, AHAP Contracts, HAP Contracts, Tenant Selection and Screening Criteria and all other relevant documents are completed accurately and submitted in a timely manner based upon scheduled deadline dates.
Schedules and Coordinates meetings between the HACP and all Project Based Voucher Community Management and Leasing Staff.
Conducts and/or participates in training for all Project Based Voucher Community Management and Leasing Staff.
Collaborates with the Department of Human Services and other organization’s service providers and advocacy groups.
Coordinates and monitors application processing for each specific Project Based Voucher Waiting List.
Composes and maintains Project Based Voucher manuals, training guides, correspondence, letters, memorandums, and reports for the HACP/Occupancy Department as directed by the Associate Director of Occupancy and HCV Director.
Responds appropriately to quality assurance reports regarding accurate and timely completion of audits and achievement of target to close out review.
Identifies affordable housing, works with landlords to secure units and acts as liaison between landlords and staff working with clients to secure housing - on an as-needed basis.
Attends internal and external meetings on an as-needed basis as determined by the Associate Director of Occupancy and HCV Director.
Prepares reports and updates databases.
Assists applicants with preparing required information and inquiries regarding applications on an as-needed basis.
Organizes workload according to existing procedure/s, with emphasis on specific detail and pertinence of information.
Operates various office equipment including printer, copier, and fax machine.
Performs other duties as assigned.
Monitor and track rent increases for Project Based Developments.
Monitor and track all Project Based Contracts
Update Listings of PBV Managers along with office staff, names, addresses, email addresses and phone numbers

Education and/or Experience
Bachelor’s Degree required and a minimum of 3 years professional experience in a Property Management setting, preferably with a Project Based Voucher organization or Housing Authority. An equivalent combination of education and experience may be considered. Must possess a valid Pennsylvania driver’s license and be insurable under the Authority’s plan.

Technical Skills
To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, Access, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment. The noise level in the work environment is usually moderate.

The Housing Authority of the City of Pittsburgh (HACP) provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company Description The Housing Authority of the City of Pittsburgh (HACP) is a municipal corporation, formed under the United States Housing Act of 1937, charged with providing decent, affordable housing for low-income persons. The Authority is governed by a Board of Directors, which establishes goals, approves policy and budgets, and provides general direction to the HACP Executive Staff.

HACP provides publicly assisted housing comprised of traditional public housing, scattered sites, and Housing Choice Vouchers (Section 8). We currently house more than 18,000 Pittsburghers, manage more than 2,200 public housing units, and provide oversight of an additional 600+ mixed-finance units.

More than half of our residents live in privately managed rental properties located across the City of Pittsburgh through their participation in the Housing Choice Voucher Program (Section 8).
Our facilities are conveniently located throughout Pittsburgh, with public and senior housing communities located in each region of the city.

HACP’s purpose is to develop and make affordable, safe housing available and help families achieve the independence they strive for. A brighter future is always within reach, thanks to the commitment of HACP.

Company Description

The Housing Authority of the City of Pittsburgh (HACP) is a municipal corporation, formed under the United States Housing Act of 1937, charged with providing decent, affordable housing for low-income persons. The Authority is governed by a Board of Directors, which establishes goals, approves policy and budgets, and provides general direction to the HACP Executive Staff.\r\rHACP provides publicly assisted housing comprised of traditional public housing, scattered sites, and Housing Choice Vouchers (Section 8). We currently house more than 18,000 Pittsburghers, manage more than 2,200 public housing units, and provide oversight of an additional 600+ mixed-finance units.\r\rMore than half of our residents live in privately managed rental properties located across the City of Pittsburgh through their participation in the Housing Choice Voucher Program (Section 8).\rOur facilities are conveniently located throughout Pittsburgh, with public and senior housing communities located in each region of the city.\r\rHACP’s purpose is to develop and make affordable, safe housing available and help families achieve the independence they strive for. A brighter future is always within reach, thanks to the commitment of HACP.
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