People Services Assistant

The People Services Assistant plays a vital role in supporting the daily operations of our People Services (HR) team. This position provides hands-on assistance across recruiting, onboarding, employee engagement, and HR administration. The ideal candidate thrives in a detail-oriented environment, has a servant-leadership mindset, and is eager to grow a long-term career in Human Resources at Inland Family of Companies.

Key Responsibilities

Recruiting & Talent Acquisition

• Coordinate in-person and virtual interviews between candidates and hiring managers.
• Communicate with candidates via phone and email to share opportunities, answer questions, and keep them engaged.
• Promote company culture and open positions through LinkedIn and other platforms.
• Source candidates and build a strong recruiting pipeline.
• Attend career fairs and assist with internship initiatives.
• Manage the Handshake platform, including job postings and applicants.

Onboarding & Employee Experience

• Coordinate pre-employment activities such as physicals, background checks, and benefits enrollment calls.
• Ensure every new hire has a warm, welcoming first day with office tours, coffee, and introductions.
• Partner with IT to set up mobile phones and assist with light technical tasks.
• Identify opportunities to enhance onboarding, engagement, and retention programs.
• Coordinate six-month anniversary tours and milestones.
• Draft bonus, promotion, and transition letters as needed.

Employee Engagement & Events

• Support planning and logistics for leadership development sessions, employee events, and company gatherings.
• Coordinate and deliver gifts for birthdays, milestones, and special occasions onsite and offsite.

HR Operations & Administration

• Process invoices, track payments, and complete monthly audits to ensure accuracy.
• Maintain accurate HRIS data and leverage systems to improve efficiency.
• Respond to employee questions regarding the HR handbook and HRIS system.
• Provide front desk coverage during lunch breaks and absences, including:
• Financial Management: Organize and verify invoices for timely payment.
• Document Management: Handle mail, scanning, and filing.
• Communication Hub: Answer phones and emails, directing inquiries appropriately.
• Client Relations: Support communication with brokers, tenants, and residents.
• Office Operations: Maintain supplies and support daily office functions.
• Hospitality: Greet visitors, clients, and employees with professionalism and warmth.
• Audit real estate license information and assist employees with DSPS brokerage setup.

• 1+ years of administrative and/or customer service experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Servant-leadership mindset with a genuine desire to support others.
• Motivation to build a career in Human Resources.

At Inland Family of Companies, we value our employees and offer a comprehensive benefits package, including:

• Three medical plan options, including an HSA plan.
• Dental and vision coverage.
• Flexible Spending Plan.
• Short- and long-term disability coverage.
• 401(k) plan with company match.
• Company-paid life insurance.
• Educational assistance opportunities.
• Generous Paid Time Off (PTO) and paid holidays.
• Complimentary fitness center membership.

Our Core Values
We live by three guiding principles that define our culture:

• Warrior Spirit: We embrace challenges, pursue excellence, and drive innovation.
• Empathy: We lead with understanding, emotional intelligence, and trust.
• Better Together: We believe collaboration and teamwork create shared success.

Why Join Us
At Inland Family of Companies, we empower our clients and employees to succeed. If you are passionate about people, eager to grow in HR, and thrive in a collaborative environment, we’d love to meet you. Join us and be part of a team that champions growth, innovation, and success together.