Personal Assistant

• Provide comprehensive administrative support to the Managing Director/CEO/Project Director.
  


• Manage executive calendars, appointments, meetings, and site visits.
  


• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of management.
  


• Draft, review, and format professional correspondence, reports, presentations, and memos.
  


• Maintain confidential files, contracts, agreements, and company records.
  


• Assist in coordinating construction projects, meetings, and site activities.
  


• Track project timelines, deliverables, and deadlines; follow up with project managers and engineers.
  


• Prepare and circulate meeting agendas, minutes, and action trackers.
  


• Liaise with consultants, contractors, suppliers, and internal teams to ensure smooth communication.
  


• Support tender documentation, project reports, and progress summaries
  


• Organize board meetings, project review meetings, and client presentations.
  


• Coordinate logistics for meetings, site visits, and inspections.
  


• Act as a key point of contact between senior management and external stakeholders (clients, government authorities, consultants, suppliers).
  


• Maintain professionalism and confidentiality in all communications.
  


• Prepare project updates, executive summaries, and management reports.
  


• Maintain organized digital and physical filing systems for contracts, drawings, permits, and approvals.
  


• Assist with compliance documentation, licenses, and statutory submissions.
  


• Ensure proper documentation control and version tracking for construction-related documents.
  


• Assist with preparation of budgets, expense tracking, and cost reports.
  


• Process invoices, payment requests, and expense claims for approval.
  


• Support procurement activities including purchase orders, supplier follow-ups, and contract documentation.
  


• Maintain records of supplier agreements and project costs.
  


• Arrange local and international travel, accommodation, and transport for executives.
  


• Coordinate logistics for project-related travel, site mobilizations, and meetings.
  


• Prepare travel itineraries and expense reconciliations.
  


• Ensure smooth day-to-day office operations.
  


• Coordinate with HR, Finance, and Operations departments as required.
  


• Manage office supplies, equipment, and administrative service providers.
  


• Support onboarding of senior staff and project consultants when needed.
  

Requirements

• Minimum 5–7 years’ experience as an Executive Assistant or Senior Administrative Assistant.
  


• Previous experience in a construction, engineering, real estate, or infrastructure company is highly preferred.
  


• Proven experience supporting senior executives or directors.
  


• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  


• Experience with project management tools and document control systems is an advantage.
  


• Ability to read and understand basic construction documentation is a plus.