Personal Assistant to CEO and His Family

Executive Administrative Assistant (Real Estate & Nonprofit Support for a Business Man and His Family)

Multi-Region Role | Fresno & San Diego, California • Detroit, Michigan • San Jose, Costa Rica

We are seeking a highly organized, discreet, and driven Executive Administrative Assistant to support a fast-paced CEO with a number of business ventures and nonprofits with whom he’s currently involved, the main one being a dynamic real estate brokerage team. This unique role blends executive support, licensed real estate coordination, and meaningful involvement with LGBTQ+ nonprofit organizations.

This is an ideal opportunity for a motivated professional who thrives in a multifaceted environment and is passionate about both operational excellence and community impact.

Key Responsibilities

• Coordinate travel logistics between California, Michigan, Costa Rica, and other locations


• Provide administrative and transaction support to a busy brokerage team (Active California Real Estate License in good standing required)


• Assist with LGBTQ+ nonprofit initiatives and support emerging nonprofit organizations


• Manage personal and professional tasks for a high-performing CEO


• Support and coordinate Open House events across San Diego (and possibly Riverside & San Bernardino Counties) 


• Handle sensitive information with the highest level of discretion and confidentiality


• Maintain and manage complex databases and administrative systems


• May involve certain on-site coordination with third party related trades for our rental property portfolio in San Diego

Qualifications

• Bachelor’s Degree required


• Active California Real Estate License in good standing


• Valid California Driver’s License, auto insurance, clean driving record, and reliable transportation


• Proficiency in Microsoft Office 365 and Google Workspace


• Familiarity with Follow Up Boss, Asana, and AppFolio database software preferred, but not required. Quick knack for learning new software.


• Solid experience working with complex databases


• Proven experience with Adobe Acrobat and InDesign desired. Preference will be given to applicants who demonstrate formidable skills with these software titles


• Bilingual English and Spanish skills are a plus, but not required


• Exceptional organizational, communication, and multitasking abilities


• Demonstrated integrity, trustworthiness, and professionalism


• Strong multi-tasking skills


• Welcoming voice and writing skills, as you may be the first impression outsiders have on our companies and organizations

Additional Requirements

• Must be able to safely lift 50 lbs.


• Display exceptional organization and tracking skills


• Possess professional communication skills


• Must pass a full credit and background check (for qualified applicants)


• Ability to travel as needed and support on-site events

Why This Role Stands Out

This position offers a rare combination of executive-level exposure, real estate operations, and community-driven nonprofit work. You’ll play a key role in supporting both business growth and impactful initiatives that make a difference.

If you're a detail-oriented, self-starter professional with a command of organization skills, who needs little oversight and can demonstrate creative solutions-finding skills, we encourage you to apply today.

Submit your resumé and cover letter, including why this position interests you and what your salary requirements are for consideration to [email protected]

Your resumé must clearly display your valid, California DRE License near your contact information.