Personal Assistant to SVP Procurement

Entity:

Technology

Job Family Group:

Business Support Group

Job Description:

The Personal Assistant is a key role within the Procurement Executive Office; providing high-level secretarial and administrative support to the SVP Procurement. This dynamic role offers exceptional exposure, working closely with the offices of the CEO, CFO and EVPs, as well as engaging directly with the external Executives. In addition to supporting the SVP Procurement, the role plays a vital part in supporting the VP Procurement Wells and enabling the smooth operation of the USA procurement team, offering administrative coordination in a fast-pace, high-performing environment, where discretion, efficiency and professionalism are paramount.

Key Accountabilities

• Management of the SVP Procurement’s diary, ensuring calendar is well organised, including agendas and briefing notes, capturing these in Microsoft OneNote and liaising with the Business Advisor on priorisation of time and briefing requirements.

• Working with the Business Advisor, coordinate the SVP Procurement’s leadership team meetings, global town halls and other functional meetings.

• Arranging meetings, lunches, team away days, and personal appointments as required.

• Handling routine correspondence from bp leadership and other stakeholders, including trading messages, sharing with relevant contacts, filing and sending out responses on behalf of SVP Procurement’s name as and when required.

• Maintaining up to date contacts for the SVP Procurement’s key internal and external stakeholders.

• Liaising with the EVP’s in coordination of diary commitments involving the SVP Procurement.

• Preparing expense claims for the SVP Procurement and submitting for processing and payment.

• Preparing travel arrangements for the SVP Procurement. Including flights, accommodation, cars, visas and preparation of travel itineraries.

• Supporting event logistics when the SVP Procurement is hosting event guests, ensuring seamless and professional experience.

About you

• Advanced digital and technology proficiency in all Microsoft Office applications (in particular, Outlook, Teams, OneNote, Sharepoint). Working knowledge of bp’s Ariba Guided Buying also desirable.

• Excellent organisation skills, with a strong attention to detail and accuracy.

• Ability to handle sensitive information with tact and discretion, always maintaining confidentiality.

• Ability to navigate and collaborate effectively within large, complex, and matrixed organizations, Excellent interpersonal skills to build strong positive relationships with key internal and external stakeholders.

• Excellent verbal and written skills in order to represent the office of the SVP Procurement.

• Ability to work autonomously in planning, organizing and prioritizing workload daily, meeting deadlines in a fast-paced environment.

• Demonstrated ability to remain calm, organized, and solutions‑focused when priorities shift, adapting quickly and independently without losing momentum

Additionally it would be helpful to have a proven track record in a similar capacity for C-Suite executive of a large multi national company

Why join our team?

At bp, we provide an excellent working environment and employee benefits. We offer an open and inclusive culture and a great work-life balance. Tremendous learning and development opportunities are available to craft a career path, life and health insurance, medical care package and many others!

We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Travel Requirement

Up to 10% travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.