Personnel and Financial Support Specialist: College of Arts & Sciences - UTK

This position will work as part of the College of Arts & Sciences (CAS) Support Services, serving as the subject matter expert for Human Resources processes for specified units within the Social Services Division.  This position works with the unit Business Managers and constituent Department Heads to coordinate submission of human resources and financial transactions, ensuring compliance with University policies, and providing necessary reports related to financial accounting, budgets, and salaries. 

HR/ Payroll Support

This individual will process hiring actions for assigned CAS departments while ensuring all activities will remain compliant with applicable Federal regulations and University policies. The candidate will submit staff job requisitions in the HR system. They will also support the faculty search process by submitting job postings in Interfolio and coordinating closely with search committees. In this role, the individual will organize logistics for candidate on-campus interviews and assist with interview schedules and itineraries.  In this role, the specialist will process personnel actions for faculty, staff, and students. The candidate will serve as a subject matter expert on personnel transactions and will submit contingent worker assignments for guest travelers. Additionally, this role will include preparing immigration forms for faculty and staff in collaboration with the Center for Global Engagement.

Financial Support

The specialist will submit Accounts Payable transactions, including vendor creation requests and invoice payments, to support timely and accurate processing. The candidate will make purchases using the Procurement Card and will ensure all p-card transactions will be allowable and fully compliant with fiscal policy. In this role, the candidate will enter accounting transactions in the financial system and will verify they will comply with fiscal policy, will be assigned the appropriate general ledger (g/l) code, and will include the correct chart of accounts string or sponsored project information. The candidate will also assist with entries for scholarship and fellowship disbursements in Scholarship Manager. Additionally, this role will include preparing deposits in accordance with established procedures.

Travel Support

In this role, this individual will submit travel requests for faculty, staff, and students to support timely approvals and accurate planning. The candidate will submit travel expense reimbursements for faculty, staff, and students, ensuring documentation will be complete and each submission will align with established requirements. This individual will provide clear guidance on travel-related procedures to individuals in constituent departments and will assist with travel entry for guest travelers as needed. Additionally, the candidate will use the travel card for appropriate expenses, will reconcile the card properly, and will ensure all transactions will remain compliant with travel card usage policies.

Required Qualifications

• Education: High School Diploma

• Experience: 4 years of administrative experience

• Knowledge, Skills, Abilities:

  • Ability to communicate effectively verbally and in writing

  • Ability to understand and explain policies and procedures

  • Excellent problem-solving skills

  • Ability to be organized, to set priorities, and to manage competing priorities

  • Ability to work as part of a team, as well as independently

  • Ability to maintain confidentiality

  • Knowledge of Microsoft Office and Adobe software

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Education: Bachelor’s Degree

• Experience: Experience in Higher Education

• Knowledge, Skills, Abilities:

  • Knowledge of University Policies and Procedures

  • Ability to learn and utilize new software quickly

  • Knowledge of large platform ERP system

Work Location 

• Location: Knoxville, TN

• Onsite

Compensation and Benefits 

• UT market range: MR05

• Anticipated hiring range: $40,000-$43,000

• Find more information on the UT Market Range structure here

• Find more information on UT Benefits here

Application Instructions 

To express interest, please submit an application with the noted below attachments:

• Resume

• Cover Letter