Philanthropy Coordinator, $25.25-$29.63/hr, Full-time

Description

Consistently recognized as a Top National and Colorado Workplace, Breckenridge Grand Vacations builds, markets, and operates luxurious resort properties. BGV Gives seeks a Philanthropy Coordinator, $25.25-$29.63/hr, Full-time. This position is responsible for managing the day-to-day operations of Breckenridge Grand Vacations’ philanthropy program. The application window closes on July 8, 2025.

In 2018, based on anonymous employee feedback, the Denver Post named BGV the top large workplace in Colorado. In 2020, we were again ranked in the top five. In 2023 and 2024, USA Today recognized BGV as a national top workplace! We also received 2024 Top Workplaces Culture Excellence recognition in Compensation & Benefits, Purpose & Values, Leadership, Professional Development, Innovation, and Employee Well-Being and Appreciation. BGV is all about Sharing Smiles, including putting smiles on the faces of our employees! Learn more about BGV, including our four-decade history of success, here BreckenridgeGrandVacations.com. The salary offered to the successful candidate will be based on job-related education, training, and experience. The salary offer will not be based on a candidate's salary history, and BGV will not seek information about an applicant’s salary history or age. This position also includes BGV's Total Compensation package:

• Group life insurance
• Health, vision, and dental insurance plans
• Retirement plan
• Twice yearly bonus
• Employee recruiting bonus
• Tuition reimbursement program
• Professional development
• Employee Wellness programs to support physical and mental health
• Sustainability programs to support the health of the planet
• BGV’s unique FUN benefits include programs for ski/rec center passes and ski medallions, lodging and purchase discounts, outdoor gear discounts, access to BGV’s Ball Arena suite in Denver for concerts and events, Rockies, Avalanche, Nuggets and Rapids tickets, access to local events, employee outings, team sports, discounted vacations through Interval International, and the legendary BGV Holiday Party!

 SUMMARY: The Philanthropy Coordinator serves as the primary administrative support for the Philanthropy Department and is a key point of contact for nonprofit partners. The Philanthropy Coordinator creates a positive experience for over 150 nonprofit organizations who interface with BGV each year through effective grant platform management and email communication. The Philanthropy Coordinator also promotes employee engagement with nonprofits by organizing and sharing volunteer opportunities and managing administrative aspects of over 50 annual event sponsorships. 75% of the role focuses on philanthropy, with about 10 hours per week spent on administrative support for the BGV Gives Department. 

ESSENTIAL DUTIES AND RESPONSIBILITES: Grants and Sponsorships, Donations:

• Provide administrative support to receive, organize, and track requests for philanthropic support.
• Act as the BGV expert for grant software to maximize impact and ROI for BGV Gives Philanthropy. 
• Receive and respond to inquiries for donation requests from external community partners, including lodging and spa gift certificates, event sponsorships, and other miscellaneous requests. Work in conjunction with Philanthropy Manager to make funding decisions in line with BGV Gives Philanthropic funding priorities for values up to $2,500. 
• Serve as a member of the BGV Grants Review Team, conducting site visits, attending the annual Grant Review Meeting, and making funding recommendations for assigned applications.
• Monitor the grants email inbox. Respond to requests in a timely manner and escalate to the Philanthropy Manager when needed. 
• Establish and maintain effective philanthropic relationships within the community to support the success of the BGV Gives Program. Represent the BGV Gives Program at various events, meetings, etc.

Events:

• Collaborate with BGV Events Coordinator and Philanthropy Manager to successfully execute all philanthropic events including but not limited to RAM Legacy in Action, BGV Holiday Adopt-A-Family programs, blood drives, volunteer days, and bicycle donations to local elementary schools.
• Manage event sponsorship benefits, tickets, backstage theater tickets, Eclipse Theater tickets, golf teams, and other employee participation/attendance at community events. 
• Support and execute the equitable distribution of ticketed events for BGV employees. Create and distribute communications to the entire company regarding upcoming event opportunities as they relate to BGV Gives.
• Promote volunteer and community event opportunities via Time.ly and OneBGV to increase engagement and awareness of programming

Departmental Support:

• Track and order snacks and other supplies, such as printer paper and toner, for BGV Gives and Executive Offices. Track and order kitchen cleaning supplies for department kitchen, common spaces, and offices.
• Provide meeting support, including scheduling, taking minutes, tracking and following up on action items, arranging food and beverage. 
• As needed, proofread documents, assist with research projects, perform data entry and coordinate with internal and external company contacts.
• Track expenses and assist department leaders with expense report submission as necessary. Research, audit and determine appropriate accounting department code for donations, expenses, invoices in line with departmental budgets. 
• Act as department safety ambassador for Community Impact Departments; organize and schedule safety meetings and information requirements; work with the Risk and Safety Coordinator to ensure safety topics are covered and properly tracked. 
• Assist with organizing department retreats and events, incorporating activities such as team building, out-of-office days and meals.

Culture & Service:

• Exhibit and maintain a high level of confidentiality and exercise good judgment with critical and sensitive information, records, and reports. Re-direct questions and inquiries to appropriate points of contact as needed.
• Maintain a positive working relationship with all employees and vendors, always being helpful and courteous.
• Always adhere to company appearance standards; dress professionally and wear a name badge when required
• Uphold Hospitality Standards, Company Culture, Department Core Standards and observe Company policies and procedures.
• Promotes a positive guest experience in line with our company motto, 'Sharing Smiles.'
• Be the “End of the Line” and resolve every situation inherited, not passing it along, whenever possible.
• Follow up on any situation that is not fully resolved at the time of the initial request always considering what the guest or owner deems appropriate.
• Strive to close the loop (alleviate or eliminate issues) on any situations that cannot be fully resolved.
• Respond promptly to all email and voicemail correspondence.
• Maintain a positive working relationship with all contacts, always being helpful and courteous.
• Attend and participate in company-wide training sessions and department staff meetings.

MARGINAL DUTIES: Functions that are not considered essential to the job:

• Perform other duties as assigned.
• Follow Company guidelines for environmental sustainability practices (recycling, composting and conserving resources) and participate in the Company’s sustainability initiatives.

Requirements

QUALIFICATIONS: To perform this job successfully this position must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

COMPETENCIES / SKILLS / ATTRIBUTES: To perform the job successfully an individual should possess the following competencies, skills and attributes: Meet productivity standards by completing work in a timely manner * Develop, coordinate and clearly communicate training * Pay attention to detail and demonstrate accuracy and thoroughness * Ability to present to a group with enthusiasm and positive, dynamic expression * Strong and dynamic verbal and written communication skills with the ability to organize and present information in a variety of practical and efficient manners * Effective listening skills with the ability to determine root causes of expressed concerns * Adapt to change in the work environment and manage competing demands * Give and receive feedback and ask for clarification when necessary * Support the team’s effort to succeed by giving and welcoming feedback, building morale and displaying a positive, energetic and outgoing demeanor * Strive to develop knowledge and skills, sharing expertise with others * Treat people with respect, compassion and consideration * Approach others in a tactful manner * Write clearly and informatively and vary style to meet needs; edit work for spelling and grammar * Take initiative and perform tasks without being asked * Interpret complex or diverse information * Provide exceptional internal and external customer service and anticipate needs * Remain calm, compassionate and empathetic in situations that can be challenging with internal and external customers * Observe safety procedures and report potentially unsafe conditions * Use equipment and materials properly * Stay informed on the company, ski resort and town developments and communicate to others when necessary.

EDUCATION / EXPERIENCE: Bachelor's degree (B.A.) from a four-year college or university, two years related experience or combination of education and experience. Relevant administrative, philanthropic, and/or event experience preferred.

COMPUTER EXPERIENCE: Advanced working knowledge of Microsoft Office programs (Outlook, Word, Excel, PowerPoint) with a minimum of two years’ experience with these programs. Ability to operate office equipment such as copier, fax, scanner, phone and calculator. Ability to type by touch, operate a personal computer and accurately record time worked, in the correct department, using the Company time keeping system. Ability to perform research on the internet.  

CERTIFICATIONS and/or LICENSES: Must be at least 21 years old with a valid driver license and an acceptable driving record.

REQUIREMENTS: Reliable mode of transportation required. Some evening and weekend work responsibilities are required at various times throughout the year.

LANGUAGE ABILITY: Ability to speak, read, write and interpret in English. Ability to read and interpret business correspondence, general business periodicals, governmental regulations, instructions, job descriptions, professional journals, reports, rules, schedules and technical and work procedures. Ability to write business correspondence, instructions, presentations, procedures, reports and schedules. Ability to speak effectively and present information in one-on-one and large group situations to employees of the organization, management and outside vendors. Ability to communicate in Spanish is preferred.  

MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, percent, discounts, interest, commission and percentages. Ability to draw and interpret bar graphs.

REASONING ABILITY: Ability to solve practical problems and apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Perform repetitive motions of the arms, elbows, wrists, hands and fingers over 2/3 of the time.
• Use arms, hands and fingers to handle, grasp and reach over 2/3 of the time.
• Sit and work at a computer terminal over 2/3 of the time.
• Speak and listen between 1/3 and 2/3 of the time.
• Stand, walk, stoop, kneel, crouch or crawl under 1/3 of the time.
• Push against something, with force, using upper extremities to thrust forward, downward or outward under 1/3 of the time.
• Pull using upper extremities to exert force to draw, haul or tug objects in sustained motion under 1/3 of the time.
• Lift between 10 -25 pounds under 1/3 of the time.
• Requires close, distance, color and peripheral vision, close visual acuity and depth perception.

WORK ENVIRONMENT: The environmental conditions the employee will have exposure to:  

• Office or administrative environment, not substantially exposed to adverse environmental conditions, over 2/3 of time.
• Exposure to cold temperatures and icy roads while driving between properties under 1/3 of the time. 
• Outdoor weather conditions such as sun, ice, snow, wind, dust, rain, and humidity under 1/3 of the time.
• Pets and pet dander while working in the pet friendly office; pets and pet dander when in contact with other pet friendly locations around the company.