Planning Assistant

QuinStar Technology was founded in 1993 and is headquartered in Torrance, California. A leading innovation in engineering in SMART microwave and millimeter-wave solutions. QuinStar Technology has consistently demonstrated its commitment to providing cutting-edge solutions for various industries, including aerospace, telecommunications, and defense. With a team of experienced engineers, QuinStar Technology leverages its expertise in designing and manufacturing high-performance components such as amplifiers, oscillators, and antennas, to meet the ever-evolving demands of its clients.  QuinStar Technology is keeping a world more connected with real-time information. 

The Planning Assistant will be an integral part of our planning department, assist in the coordination and scheduling of planning activities, maintaining accurate records, and liaising with other departments to ensure the smooth operations of our processes. This role requires exceptional organizational skills, a keen eye for detail, and the ability to multi-task effectively. By upholding QuinStar’s Core Values of Accountability, Compassion, and Tenacity, the Planning Assistant contributes to operational excellence and company growth.

We'll love to hear from you if: 

Excellent communication

Extremely detailed-oriented

Strong time management

What you'll do:
 

• Expedite the flow of materials between Purchasing, Production Labs, and Manufacturing in alignment with production priorities.
• Monitor, track, and report material status updates to Planners and Program Managers; escalate issues related to late or urgent materials.
• Monitor open work orders and coordinate with production teams to ensure timely completion and material availability.
• Maintain accurate material status updates in the Dynamics system or other platforms as needed.
• Support Purchasing Department to follow up with vendors regarding lead times and the delivery status of critical or delayed materials.
• Ensure materials are properly labeled and documentation is attached per quality or regulatory requirements.
• Manage inventory levels by initiating Purchase Requisitions or Job Orders in Dynamics to meet MIN/MAX thresholds.
• Expedite material transfers between all QuinStar internal departments and external customer facilities as needed.
• Participate in periodic inventory cycle counts and reconcile discrepancies to ensure accuracy in the Dynamics system.
• Support shipping/receiving functions during peak times or as backup when team members are unavailable.
• Keep material staging areas organized, clean, and compliant with safety and quality assurance. 
• Support special projects, providing additional assistance and resources as needed.
• Exemplify QuinStar’s Core Values—Accountability, Compassion, and Tenacity—in all tasks, ensuring that your work directly contributes to team success and company growth.

• Due to federal contract requirements, U.S. citizens are eligible for this role.
• High school diploma or equivalent experience.
• Strong written and verbal communication skills.
• Excellent time management and ability to complete tasks in a timely manner.
• Highly organized with strong attention to detail.
• Demonstrated accuracy and thoroughness in work.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Familiarity with ERP systems.
• Ability to collaborate effectively with individuals across various departments and skill levels.

Physical Requirements:

Engage in the following activities for prolonged periods of time:

This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Ability to stay in stationary position for extended length of time.
• Remove or replace up to 20 pounds.
• Positioning, arranging, or moving items up to certain heights or at ground level.
• Occasional ascending/descending of Ladders.