Planning Technician

Job Summary

Under direct supervision of the City Planning Director. The primary functions of an employee in this position are to assist in the administration of the daily operations of the planning and zoning department. The principal duties of the position are performed in a general office environment.

Essential Functions

The essential functions include, but are not limited to, the following duties and responsibilities that are listed in any particular order of importance:

1. Responsible for accepting, entering the permit tracking program, and routing applications for all land use applications including subdivisions, PUDs, zoning, conditional uses, etc.


2. Responsible for ensuring completeness of permit applications and that permits are issued in compliance with city standards, practices, and policies.


3. Responsible for noticing all public meetings as required by State and local code.


4. Must attend public meetings and take minutes of those meetings which will require performing duties during nontraditional working hours.


5. Responsible for reviewing building permit applications for completeness and for complying with all applicable codes.


6. Responsible for maintaining systems to ensure that all files, letters, plans, drawings, and other data or material is maintained in an organized fashion.


7. Responsible for scanning documents, current and older, to create a paperless document storage system.


8. Independently performs regular and recurring complex work according to established procedures.


9. Knowledge of computers and basic Microsoft applications, e., Word, Excel, PowerPoint required. Must be able to perform internet searches and operate e-mail programs.


10. Schedules all meetings between the Planning Staff and others.


11. Must be able to gain a working knowledge of basic planning and zoning terminology.


12. Works with the public and has interdepartmental contact to facilitate coordination and cooperation in the planning process.


13. Position requires excellent customer service, communication, time management, organization, telephone, computer, attention to detail, and people skills. Acts as backup for the reception office to greet visitors, answer phone calls and assist as needed.


14. Compiles packets for various committees, boards, and commissions.


15. Attends, records, and maintains minutes for the Board of Adjustments, Planning Commission, and any other City committees. This will require to work nontraditional hours.


16. Reviews all zoning complaints and investigates the allegations. Works with the property owners to correct any noncompliance items which will require performing some duties during nontraditional working hours.


17. Must be able to perform task operations with frequent interruptions.


18. Perform related duties as assigned.


19. Be able to drive and deliver information to Planning Commission members and City Officials.

BUSINESS LICENSING:

1. Process new business license application; maintain a log of all current businesses.


2. Create and mail annual business license billings.  Follow-up on collection of license fees.

Minimum Qualifications

High school diploma or equivalent, plus five (5) years administrative assistant experience or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work will be considered. Possess and maintain a valid Utah driver’s license.

Working Conditions

General office environment with many distractions and interruptions. Some light lifting is required. Some exposure to stressful situations because of human behavior. Will be required to work nontraditional hours to attend community Council Meetings, Planning Commission, Board of Adjustment, etc.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.