Plant Admin Assistant

Position Summary

The Plant Administrative Assistant provides administrative, clerical, and operational support to the manufacturing facility. This position serves as a central point of contact for plant employees, management, vendors, and visitors while ensuring efficient office operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment with 30+ employees.

Essential Duties and Responsibilities

• Provide administrative support to the Plant Manager and plant leadership team.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain organized filing systems, both electronic and paper-based.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Assist with employee onboarding and orientation activities.
• Coordinate training schedules and assist with maintaining training records.
• Support employee engagement activities, meetings, and company events.
• Assist with production reporting, data entry, and recordkeeping.
• Maintain plant forms, logs, and operational documentation.
• Support inventory documentation and purchasing administration.
• Coordinate office and plant supply orders.
• Assist with scheduling and communication of plant announcements.
• Maintain office equipment and coordinate service requests.
• Order and manage office supplies and consumables.
• Coordinate visitor sign-in procedures and facility access.
• Perform other duties as assigned to support plant operations.

Qualifications

Education and Experience

• High school diploma or GED required.
• Associate degree in Business Administration or related field preferred.
• Minimum 2-3 years of administrative experience required.
• Manufacturing, industrial, or plant environment experience preferred.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to manage multiple projects and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism.
• Experience working with ERP systems, timekeeping software, or HRIS systems is a plus.
• Ability to work independently and collaboratively with cross-functional teams.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift up to 25 pounds.
• Ability to travel between office and production areas as needed.

Work Environment

• Manufacturing facility with approximately 30+ employees.
• Combination of office and plant floor environment.
• Exposure to moderate noise levels and manufacturing operations.