PMO Assistant

The PMO Assistant will support the PMO team in the planning, execution, and monitoring of projects within the organization. This role involves administrative support, coordination of project activities, and ensuring that project management processes and standards are followed. The PMO Assistant will work closely with project managers, team members, and other stakeholders to facilitate the successful delivery of projects

Main Tasks:

1. Project Coordination:

• Coordinate project activities and tasks, ensuring that project timelines and milestones are met.
• Assist in the tracking and monitoring of project progress, including updating project schedules and status reports.
• Support project managers in the identification and resolution of project issues and risks.

2. Process and Standards:

• Ensure that project management processes, methodologies, and standards are followed across all projects.
• Assist in the development and maintenance of PMO templates, tools, and guidelines.
• Support the implementation of project management best practices and continuous improvement initiatives

3. Communication and Collaboration:

• Facilitate effective communication and collaboration among project team members, stakeholders, and other departments.
• Support the organization and coordination of project meetings and workshops

4. Reporting and Documentation:

• Prepare and distribute regular project status reports, highlighting key achievements, risks, and issues.
• Maintain accurate and up-to-date project documentation, ensuring that all project records are properly archived.
• Assist in the preparation of presentations and reports for senior management and project stakeholders.

Qualifications:

• Bachelors degree in business administration, Project Management, or a related field.
• Minimum of 1-3 years of experience in a project support or administrative role, preferably within a PMO or project management environment.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
• Understanding of project management methodologies and frameworks (e.g., PMBOK, PRINCE2, Agile) is desirable.
• Excellent analytical, problem-solving, and decision-making skills.
• Proficiency in Microsoft Office

Languages:

• Maltese: Level: Excellent
• English: Level: Excellent
• Spanish: Level: Any level is considered an asset

Benefits

+ Flexible working hours
+ Gym in Premises
+ Birthday Leave
+ Health Insurance
+ Life Insurance
+ Canteen Allowance
+ Transport Allowance
+ Longer Maternity / Paternal leave
+ Returning mothers Benefit
+ Children Sick Leave
+ Pension Plan Incentive after 2 years of Seniority
+ Active Ageing Incentive
+ Study / Exam Leave
+ Sports and Cultural Leave
+ Sponsorship for Training
+ Canteen Facility