Police Services Coordinator

Police Services Coordinator
Department: Police
Reports To: Police Administration
FLSA Status: Exempt
Supervises: Crossing Guards; Non-sworn Personnel


Position Summary
The Police Services Coordinator performs professional-level administrative, records, analytical, and operational support work for the Clinton City Police Department. This position oversees records compliance, BCI TAC and BCI reporting requirements, GRAMA administration, data analysis, budget tracking, and departmental documentation.
The Coordinator serves as a key operational support role within Police Administration and supervises designated civilian personnel. This is not a clerical position but a professional staff role supporting departmental leadership, compliance, and strategic operations.



Essential Duties & Responsibilities
Records & Compliance

• 
  Oversees Records Management System (RMS) integrity and compliance.
  


• 
  Ensures compliance with UCR/NIBRS reporting standards.
  


• 
  Serves as Department TAC (Terminal Agency Coordinator) and ensures BCI compliance, audits, and reporting requirements are met.
  


• 
  Maintains records retention in accordance with Utah State Archives standards.
  


• 
  Supervises front counter and records staff to ensure service quality and statutory compliance.
  

Public Records (GRAMA)

• 
  Manages and coordinates all GRAMA requests.
  


• 
  Reviews and redacts reports and media in compliance with state law.
  


• 
  Coordinates with the City Recorder and City Attorney on complex records matters.
  


• 
  Tracks deadlines to ensure statutory response compliance.
  

Data Analysis & Reporting

• 
  Compiles and analyzes crime statistics, workload metrics, and operational trends.
  


• 
  Prepares monthly, quarterly, and annual reports for Police Administration and City Leadership.
  


• 
  Assists with data-driven planning, staffing analysis, and performance tracking.
  

Budget & Administrative Support

• 
  Assists with departmental budget preparation and expenditure tracking.
  


• 
  Supports grant documentation and reporting as assigned.
  


• 
  Prepares staff reports, Council reports, and administrative documentation.
  


• 
  Coordinates departmental meetings and internal projects as directed.
  

Policy & Documentation

• 
  Maintains and updates departmental policies and procedures.
  


• 
  Coordinates policy review cycles and document control.
  


• 
  Assists with audit preparation and compliance reviews.
  

Supervision

• 
  Supervises Crossing Guards and non-sworn personnel.
  


• 
  Provides scheduling oversight, training coordination, and performance feedback.
  


• 
  Ensures consistent public-facing customer service standards.
  

Minimum Qualifications

• 
  Bachelor’s degree in Criminal Justice, Public Administration, Business Administration, or related field; or equivalent combination of education and experience.
  


• 
  Three (3) years of progressively responsible administrative, analytical, records, or public safety experience.
  


• 
  Supervisory experience preferred.
  


• 
  Experience with RMS systems, NIBRS, and BCI compliance strongly preferred.
  

Knowledge, Skills & Abilities

• 
  Knowledge of police records management, BCI/TAC requirements, and public records law (GRAMA).
  


• 
  Strong analytical and report-writing skills.
  


• 
  Understanding of municipal budgeting processes.
  


• 
  Ability to maintain confidentiality and exercise sound judgment.
  


• 
  Ability to supervise civilian personnel effectively.