Policy Assistant

Company : Human Resources Division

Job Type : Full Time

Nashville, Tn

Number of Applicants

000+

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Job Description - Policy Assistant

Policy Assistant
Tennessee Department of State
Executive Office of the Secretary of State

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Secretary of State

Summary: Performs administrative office work in addition to traveling with and staffing the Secretary of State at meetings and events

Duties/Responsibilities:

Draft routine correspondence such as thank you, congratulatory, and condolence type letters and emails for the office
Provide administrative staff support to the Capitol office
Compile documents and other preparatory information in an orderly manner for various meetings of boards and commissions on which the Secretary of State serves
Screen and route incoming mail; greet and assist visitors; screen calls and make appointments; receive inquiries, compose constituent replies; answer questions relating to departmental activities
Assist the Secretary of State by scheduling, making travel arrangements, and driving, including out-of-town and overnight travel as required
Staff the Secretary at in and out-of-town events, which include briefing materials, coordinating with the Communications Division to provide photos and event information for social media content
Perform other duties and responsibilities as otherwise assigned

Minimum Qualifications
Education and Experience:

Graduation from an accredited college or university with a bachelor's degree in political science, public administration, communications, business administration, political science, or other relevant major
Must have experience and understanding of the political and government landscape in Tennessee
Attention to detail is a must. Ability to proofread one’s work and learn lessons from previous efforts.

Knowledge and Abilities

Attention to detail is a must. Ability to proofread one’s work and learn lessons from previous efforts
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Teams
Ability to communicate information to the public in a professional manner in person, on the telephone, and via email
Ability to monitor email and text and reply in a timely manner
Ability to coordinate multiple projects at once while managing time, prioritizing tasks, and logistics
Ability to foresee scheduling conflicts and remedy them before they are an issue
Self-starter, motivated, eager, inquisitive, proactive, enthusiastic, and positive attitude
Excellent oral and written communication skills
Works well under pressure in a fast-paced environment
Demonstrated ability to plan effectively and the flexibility to handle the unexpected

Physical Requirements

Must have and maintain a valid driver's license and be willing and able to travel independently throughout the state, including overnight travel
Ability to handle boxes and equipment weighing a minimum of forty (40) pounds

Salary: $50,000 annually plus the State of Tennessee benefits package.

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About the Company

Human Resources Division

State of Tennessee - TN.gov

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Policy Assistant

Job Description - Policy Assistant

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